Editorial Coordinator

1 week ago

Noida Uttar Pradesh, India Thieme Medical and Scientific Publishers Private Limited Full time

An Editorial Coordinator’s (Editorial Office Coordinator’s) main responsibility is to conduct designated checks at designated stages between submission and acceptance/rejection of articles of assigned journals, overseeing the peer review workflow on the submission platform to ensure it proceeds smoothly, and raising relevant alerts and reminders in cases of snags or bottlenecks. Their guiding principle is to serve as the safety net and custodian of the publishing house’s policy and values regarding its peer review and acceptance process, while ensuring good customer experience for authors and Editors.

Some of the tasks that an EOC must undertake are listed below. This is however, a representative and indicative list only, for an insight into the nature of the work, and not an exhaustive listing of the tasks that the EOCs are meant to undertake.
- Conducting the first overall check on submitted articles and ensuring that the work on the submission portal moves without any snags.
- Conducting research integrity and sanctions checks.
- Conducting image rights and patient consent checks.
- Running iThenticate reports.
- Effecting desk rejections after initial checks.
- In case of articles that clear the initial checks check, assigning them to the Editor in Chief/Assistant Editors as per the workflow fixed for the journal.
- If an article is stuck in review for very long or if any other anomaly is detected, for example, articles that are in revision for very long, raising relevant alerts to the Editor.
- In some journals, as specified, sending reminders to reviewers.
- For some journals: Sending regular updates to the Editors about the status of manuscripts in the submission system.
- After the acceptance of an article by the Editor, ensuring that the accepted articles get exported to production and don’t get held up there.
- For invitation-based journals like DDI, SRM, SMR, managing special issues and invitations through the submission system as per the designated workflow.
- We work on three Submission Systems: ScholarOne, Manuscript Manager and Editorial Manager. But our focus is on ScholarOne. However, till the migration of all journals happens to ScholarOne, an EOC might have to work on two systems, and therefore will be trained in them.

Skills & Qualification:

- At least 1 year of experience of working on a journals submission platform; ScholarOne experience will be preferred.

**Job Types**: Full-time, Permanent

**Benefits**:

- Health insurance
- Life insurance
- Paid time off
- Provident Fund
- Work from home

Schedule:

- Morning shift

Supplemental Pay:

- Performance bonus

Work Location: In person

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