Events Assistant

6 days ago

New Town Kolkata West Bengal, India Advent Education Pvt Ltd Full time

Overview:
**Responsibilities**:
Event Planning:
Collaborate with clients to understand their event objectives, requirements, and budget constraints.

Develop event concepts, themes, and timelines based on client preferences and expectations.

Source and negotiate with vendors, venues, and suppliers to secure necessary services and resources.

Create detailed event proposals, budgets, and timelines for client approval.

Logistics Management:
Coordinate all logístical aspects of events, including venue selection, catering, audiovisual equipment, transportation, and accommodations.

Ensure that all event setups, decorations, and technical requirements are executed flawlessly.

Oversee onsite event setup, breakdown, and cleanup to ensure everything runs smoothly and according to plan.

Manage event staff, including catering teams, security personnel, and technical crews.

Client Communication:
Serve as the main point of contact for clients throughout the event planning process, addressing any questions, concerns, or changes promptly.

Provide regular updates and progress reports to clients to keep them informed and engaged.

Handle client feedback and incorporate suggestions to enhance the event experience.

Problem Solving:
Anticipate and resolve any issues or challenges that may arise during the planning or execution of events.

Implement contingency plans to mitigate risks and ensure events proceed without disruptions.

Remain calm under pressure and make quick, effective decisions to uphold event quality and client satisfaction.

Budget Management:
Manage event budgets effectively, tracking expenses and ensuring adherence to financial targets.

Identify cost-saving opportunities without compromising event quality or client expectations.

Negotiate favorable pricing and terms with vendors to maximize budget efficiency.

Post-Event Evaluation:
Conduct post-event evaluations to assess the success of each event and gather feedback from clients and attendees.

Analyze event metrics, including attendance, feedback, and return on investment, to identify areas for improvement.

Use insights from evaluations to refine event planning processes and enhance future events.

Qualifications:
Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred.

Proven experience in event planning and coordination, with a strong portfolio of successful events.

Excellent organizational skills and attention to detail.

Outstanding communication and interpersonal abilities.

Ability to work effectively under pressure and manage multiple priorities simultaneously.

Proficiency in event management software and Microsoft Office Suite.

Creative thinking and problem-solving skills.

Flexibility to work evenings, weekends, and travel as required.

Certification in event planning or project management is a plus.

Join our team and play a pivotal role in creating unforgettable experiences for our clients and their guests

**Job Type**: Part-time

**Salary**: ₹8,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

**Speak with the employer**

+91 9874536569

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