Executive Assistant

9 hours ago

Ahmedabad Gujarat, India Eiffil Construction Full time

**Job Role**:
The Executive Assistant provides high-level administrative support to the executive team by managing schedules, handling communication, coordinating meetings, and assisting in strategic planning. The Executive Assistant is expected to maintain confidentiality, handle sensitive information, and perform various tasks to ensure the smooth operation of the executive's day-to-day activities.

**Key Responsibilities**:

- ** Calendar Management**: Manage executive calendars, schedule meetings, and coordinate appointments, ensuring time is allocated effectively.
- ** Travel Arrangements**: Plan and coordinate travel itineraries, accommodation, and logistics for both domestic and international trips.
- ** Meeting Coordination**: Prepare agendas, organize meetings, take minutes, and ensure all meeting requirements (such as materials and presentations) are met.
- ** Document Preparation**: Draft, review, and edit reports, presentations, and other documents, ensuring accuracy and confidentiality.
- ** Project Management**: Assist in project planning and follow-up, helping to ensure the executive's objectives are met on time.
- ** Event Planning**: Organize corporate events, board meetings, and staff functions as needed.
- ** Confidentiality**: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
- ** Liaison**: Act as a liaison between the executive and other departments to facilitate communication and streamline processes.
- ** Research and Reporting**: Conduct research on various topics, prepare reports and summaries, and provide insights to support decision-making.

**Qualifications**:
**Qualifications Requirements**:

- ** Education**: Bachelor’s degree in Business Administration, Management, or a related field.
- ** Experience**: Minimum of 3-5 years of experience in an executive assistant or similar administrative role.

**Skills**:

- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office.
- High attention to detail and problem-solving skills.
- Ability to multitask and prioritize work under pressure.

**Additional Requirements**:

- Flexibility to adapt to different situations and adjust priorities as needed.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and as part of a team.

**Additional Information**:
**Skills and Competencies**:

- ** Technical Proficiency**: Familiarity with office software (e.g., MS Office), videoconferencing tools, and project management software.
- ** Confidentiality**: Ability to maintain confidentiality of sensitive company information.
- ** Interpersonal Skills**: Strong relationship-building skills, with the ability to work across teams and communicate effectively with senior management.

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