Event Executive

2 weeks ago

Anna Nagar Chennai Tamil Nadu, India SURPRISE MACHI Full time

The **Event Executive** is responsible for ensuring the smooth and timely execution of events, from initial setup to final delivery. This role involves coordinating with freelancers, videographers, and venues, managing event requirements, and providing real-time updates to ensure client satisfaction. The Event Executive will also play a key role in reporting any on-field difficulties, damages, or issues to the senior team and execution head.

**Key Responsibilities**:
1. **On-Time Event Execution**:

- Ensure the **timely execution** of events as per the scheduled plan.
- Validate event requirements and checklists before the event to ensure everything is in place.

2. **Coordination with Stakeholders**:

- Coordinate with **freelancers, videographers, and venue in-charge **before the event to confirm their roles and responsibilities.
- Inform all parties, including freelancers and videographers, about any potential **delays** from the client or team to avoid last-minute confusion.

3. **Client & On-field Coordination**:

- Manage on-field coordination with clients during the event (this responsibility will be phased out as the business scales).
- Immediately report **client delays or internal delays **to the Client Coordinator and other involved parties to ensure smooth communication.

4. **On-field Reporting & Problem Solving**:

- Report any on-field difficulties encountered during the event to the **Senior Event Executive** in monthly review meetings (held twice a month).
- Identify and report **damaged props or materials** to the Senior Event Executive to ensure timely repairs and maintenance.

5. **Issue Escalation**:

- Document and report any **errors **made by teammates or **issues** that occurred during the event execution to the Execution Head for further review and corrective actions.

6. **Daily Event Execution**:

- Complete the daily assigned tasks, including event execution and other required duties as instructed.
- Provide an **End of Day (EOD) report** to the Execution Head, summarizing the day's work and any challenges faced.

7. **Instant Event Remarks**:

- Update instant remarks related to the event in the **CRM system or group**, ensuring that all relevant details are documented immediately.

**Qualifications**:

- Prior experience in event management or coordination.
- Strong organizational skills with attention to detail.
- Ability to handle multiple tasks in a fast-paced environment.
- Strong communication and problem-solving skills.
- Capable of working with freelancers and vendors to ensure event success.

**Working Conditions**:

- Flexibility to work on-field for events as required.
- **Week Off**: One day between Monday to Sunday (Monthly Rotational change).
- Work Timings: Weekly shift basis, timings to be discussed and adjusted as per event schedules.

Pay: ₹18,000.00 - ₹25,000.00 per month

Schedule:

- Rotational shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Anna Nagar, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 1 year (preferred)

License/Certification:

- Driving Licence (preferred)

Work Location: In person

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