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Administration Executive

2 weeks ago

Pune, India Air Products Full time

AS-IN-Pune

**Job Description and Qualifications**

***

This role will require close collaboration with the DT teams located mainly in Pune, India & some communication with US, Europe, Middle East & China DT teams.

This position provides administrative support for India DT center and LoS leaders within DT India. The DT Office is comprised of the DT LoS leaders and DT team that provides support to Digital technology for the Air Products globally. This includes coordinating and facilitating DT Governance meetings and managing presentations and supporting materials, scheduling and organizing events sponsored by the DT India Head and staff members. It requires managing the calendars of people who meet regularly with the institutions' highest decision makers. It also includes the coordination of travel arrangements for the DT Leaders and staff members and the coordination and organization of Global DT team India visits.

**PRINCIPAL DUTIES AND RESPONSBILITIES**
- Supports and promotes a safe working environment.
- Bridge the communication across Regional DT, HR, Admin & Global DT in efficient manner.
- Helping to prepare various MIS reports daily/weekly/monthly/annually.
- Develop as a back up support for DT Asset management activities.
- Raise Global SAP requisitions in co-ordination with US & UK Executive Admin assistant.
- Calendar management, Organize team meetings, Prepare & distribute minutes of team meetings.
- Event planning and management (Training, Communication, Collaborations, Celebrations, Traditional Days, Festivals, etc).
- Support DT Leaders in Employee Onboarding preparations & overall Process.
- Support DT Leaders in Employee Engagement Activities planning & execution.
- Concur Expense Reports Support to leaders as well as employees.
- Co-ordinate Bookings: Travel Tickets, Corporate Credit Cards, Visa Processing, Overseas Travel Insurance, Car bookings, Hotel bookings, Guest House for local & global DT Team, Employee Reimbursements.
- Preparing Invitation/Covering letters for AP employees to visit - On need basis.
- Updating of Phone Directory, Contact details, B ‘day/Anniversary lists, etc.
- External works - Getting quotes /laisoning.
- Identify and propose Continuous Improvement (CI) opportunities across job scope.
- Design and maintain a filing system
- Helping DT team for local office admin issues & provide solutions.

**CORE SKILLS**:

- Proficiency in Microsoft Excel and Outlook
- Ability to effectively work independently and collaboratively across global, regional cross-organizational team environments.
- Strong written and verbal communication skills to effectively work across global DT teams.
- Excellent customer service skills
- Ability to manage and prioritise own workload and to be a self-starter
- Ability to follow logical process in problem solving
- Excellent planning and organisational skills.
- Ability to assess and prioritize competing priorities.

EDUCATION AND EXPERIENCE
- Bacholer degree in any stream with 3+ years relevant experience in DT or HR or Admin is required.
- Minimum of 2 years of administrative support experience.
- Excellent computer literacy and proficient Microsoft Office experience including: MS Word, Excel, Power Point, Access, and office 365.
- Strong interpersonal, verbal and communication skills to effectively communicate with a variety of individuals.
- Excellent organizational and planning skills and the ability to manage a wide variety of activities simultaneously.
- General understanding of Digital Technology (IT) infrastructure and processes, but not a requirement Might ideally suit someone with accounting experience but not necessarily technical experience in IT systems and processes.**AIR PRODUCTS COMPETENCIES**
All Air Products employees, regardless of their role, share the same nine core competencies. Those who contribute through others, either leading people, projects or organizations, have an additional three leadership competencies. For more information, consult your HR Business Partner.
- DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
- Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
- AIR PRODUCTS VALUES

All Air Products divisions are committed to the effective use of the AP Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.
- QUALITY

Quality encompasses all aspects of AP’s business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initi