Purchase Executive

**Job Description - Sr. Purchase Executive**

**Key Devoirs/Key Responsibilities**:
**Process and Review**
- To monitor daily purchase value against budget value.
- To monitor pending order in system.
- To generate all types of purchase orders.
- To track orders and ensure timely delivery.
- To maintain inventory control.
- To prepare strategy for slow moving material.

To take care of reconciliations of supplier payments with coordination with finance/accounts department.
- To share feedback to suppliers about payment status.
- To get compensation from vendors, in case of rework/rejection of supplied items.
- To do procurement within the budget cost.
- To participate in annual business plan.
- To support and assist management by providing necessary data as and when required.
- To monitor and analyze market trends, pricing, and product availability.
- To create and maintain accurate records of purchases, pricing, and supplier information.

**Vendor Development**
- To research potential vendors.
- To ensure accurate and timely vendor registration.
- To collect quotations from various vendors/suppliers against purchase requisition.
- To received quotations for rate and quality for analysis and finalization.
- To develop and maintain cordial relations with vendors.
- To visit vendors as per the requirement.
- To give vendor ratings.
- To resolve vendor grievances if any occurs.
- To coordinate with quality department for vendor rating and supplier audit.
- To ensure that follow up has been taken from the vendors as and when needed.

**Documentation**
- To maintain updated records of purchase products, delivery information and invoices.
- To enter order details (e.g., vendors, quantities, prices) into internal databases.
- To prepare reports on purchases.
- To prepare audit documentation.

**Supplier Performance Monitoring**
- To maintain & monitor supplier performance records.

**Team Building**
- To manage change in situations, requirements and handle resistance to change among team members.

**Engagement, Rewards**:

- To maintain healthy, motivating & synergetic environment within team.
- To participate in employee engagement activities like conducting themes, spot recognition, grievance handling and rewards based on monthly performance.

**Behavioural Aspect**
- To work in team, share best practices with each other, support other team members.
- To maintain positive attitude and enthusiasm.
- To focus on skills-development.
- To contribute to improvements in the workplace.
- To maintain utmost confidentiality and integrity towards the organization.
- To ensure care while using resources provided by the organization like laptops, pen
- drives, etc.

**Mandatory points**
- Independent and able to work with minimum supervision
- Co-ordinate with various stakeholders
- Support in audits activities, contract management and other general topics
- Be responsible for travel and meeting management
- Vehicle (Two -wheeler) is must

**Behavioral Competencies**

1. Communication skills

2. Negotiation skills

3. Strong planning & organizing skills

4. Quick response time

5. Relationship building

6. Inter personal skills

7. Analytical Skills

**Preferred Skills**

1. Familiar with purchase software and supply chain management systems.

2. Knowledge of cost saving & cost consciousness

3. Knowledge of Microsoft tools.

4. Cost reduction

**Expected Qualification for This Position**

1. M. Com

2. Graduation

**Required Experience**

2. Graduate - 5 to 7 years

Pay: ₹12,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

**Education**:

- Bachelor's (required)