Personal Secretary for CEO

**Administrative Support**
- **Managing schedules**: Organize, plan, and manage appointments, meetings, and events, ensuring that the employer's time is effectively used.
- **Phone management**: Screen and handle phone calls, ensuring urgent matters reach the employer and routine inquiries are handled efficiently.
- **Document management**: Maintain and organize important documents, files, and records (both physical and digital).

2. **Travel Arrangements**
- **Booking travel**: Arrange flights, accommodations, and transportation for business and personal trips.
- **Travel itineraries**: Prepare detailed travel itineraries, ensuring that all necessary details (meetings, flights, accommodations) are accounted for.
- **Visa and passport coordination**: Assist with the preparation of necessary travel documentation.

3. **Meeting and Event Coordination**
- **Meeting organization**: Schedule and organize meetings, including preparing agendas, arranging meeting spaces, and ensuring necessary materials are ready.
- **Minute-taking**: Take detailed notes or minutes during meetings, ensuring important points and follow-up actions are captured.
- **Event planning**: Assist in the planning and coordination of events, both personal (e.g., birthdays, anniversaries) and professional (e.g., conferences, business lunches).

4. **Communication Management**
- **Liaison duties**: Act as a point of contact between the employer and employees, clients, and other external parties.
- **Follow-ups**: Ensure timely follow-ups on important matters or tasks assigned by the employer.

5. **Personal Errands**
- **Running errands**: Assist with personal errands such as shopping, scheduling appointments (e.g., medical), or managing household needs.
- **Personal support**: Help manage personal projects or activities that the employer may have, such as charity work or community engagements.

6. **Research and Reporting**
- **Information gathering**: Conduct research on various topics as required (e.g., business trends, competitors, travel options, suppliers).
- **Report preparation**: Summarize findings into clear reports or presentations for the employer’s use.

7. **Confidentiality and Discretion**
- **Handling sensitive information**: Manage confidential information, including business plans, financial data, and personal matters, with discretion and professionalism.

8. **Project Management**
- **Coordinating projects**: Assist with special projects, ensuring deadlines are met and tasks are completed effectively.
- **Tracking progress**: Monitor the status of projects and provide updates to the employer on key milestones or challenges.

9. **Financial Management**
- **Budgeting**: Help with personal or departmental budgets, including tracking expenses, reconciling invoices, and ensuring timely payments.
- **Financial reporting**: Prepare expense reports, track reimbursements, and ensure the proper documentation of financial activities.

10. **Miscellaneous Duties**
- **Office supplies**: Ensure that the office or workspace is adequately stocked with supplies and that equipment is in good working order.
- **Adaptability**: Be prepared to handle a wide range of requests that may come up, often requiring a flexible and adaptable approach.

**Skills Required for a Personal Secretary**:

- Strong organizational and multitasking skills
- Excellent communication (verbal and written)
- Discretion and trustworthiness
- Attention to detail
- Problem-solving abilities
- Time management skills

Pay: Up to ₹30,000.00 per month

**Benefits**:

- Provident Fund

**Experience**:

- Personal Secretary: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person