Executive Secretary

7 days ago

Neelankarai Chennai Tamil Nadu, India Rama Pure Water Private Limited Full time

**Location**: Office at Neelankarai, ECR

**Reporting**To: Managing Director

**Position Overview**:
We are seeking a highly organized, trustworthy, and proactive Executive Secretary to provide comprehensive support to the Managing Director (MD) in both professional and personal capacities. This is a dual-role position that combines traditional executive assistant responsibilities with high-level household and personal support.

**Key Responsibilities**:
**1. Office Responsibilities (Professional Support)**:

- Manage MDs calendar, schedule appointments, meetings, and conference calls.
- Handle all travel arrangements including flights, visas, accommodations, and itineraries.
- Prepare reports, presentations, meeting minutes, and other documents as required.
- Maintain confidentiality of sensitive business and personal information.
- Coordinate internal and external meetings, ensuring all logistics are managed.
- Liaise with managers of the company, clients, vendors, and other stakeholders on behalf of the MD.
- Support in organizing corporate events, offsites, and board meetings when needed.
- Maintain and organize filing systems for both personal and office-related documents.

**2. Household & Personal Management Responsibilities**:

- Oversee day-to-day household activities, ensuring smooth functioning of the MDs residence.
- Recruit & coordinate and supervise domestic staff including drivers, cook, housemaids, etc.
- Manage household inventories, purchases, and ensure timely procurement of groceries and essentials.
- Handle personal errands and administrative tasks for the MD and family members.
- Manage family members' medical appointments, hospital visits, and health check-up schedules.
- Liaise with service providers for home maintenance, repairs, and other utilities.
- Arrange and coordinate personal and family travel plans.
- Ensure vehicles are well-maintained and drivers schedules are efficiently managed.
- Keep track of all household bills, payments, and petty cash.

**Requirements**:

- Any Bachelor's degree
- 8-15 years of proven experience as an Executive Assistant, Secretary, or Personal Assistant, preferably supporting senior leadership.
- Experience in managing household operations and domestic staff is highly desirable.
- Strong organizational and multitasking skills.
- Excellent communication skills (written and verbal).
- High level of integrity, discretion, and professionalism.
- Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to handle pressure and maintain confidentiality.
- Flexible with working hours and willing to be available as per MD’s schedule.
- Valid driving two wheeler license

Work Location: In person

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