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Executive Assistant to Md

2 weeks ago

Adyar Chennai Tamil Nadu, India Yash Dental Full time

Position**:Executive Assistant to the Managing Director (MD)** - Yash Dental Clinic

Location**:Adyar, Chennai**

**Job Description**:
**Responsibilities**:

- Manage the MD's calendar, scheduling appointments, meetings, and patient consultations efficiently, while prioritizing urgent matters.
- Coordinate and arrange travel arrangements for the MD, including flights, accommodations, and ground transportation as necessary.
- Prepare and organize materials for meetings, presentations, and conferences attended by the MD.
- Assist in drafting and editing correspondence, reports, and other documents on behalf of the MD.
- Attend meetings with the MD, take accurate minutes, and follow up on action items to ensure timely completion.
- Serve as a primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
- Maintain confidential patient records and sensitive information with the utmost discretion and professionalism.
- Conduct research and compile information on various dental procedures, industry trends, and competitor analysis as requested by the MD.
- Assist in the coordination of special events and promotional activities to enhance the clinic's visibility and reputation.
- Collaborate with other members of the administrative team to ensure efficient office operations and provide backup support when needed.
- Handle ad-hoc administrative tasks as assigned by the MD, demonstrating flexibility and adaptability to changing priorities.
- Uphold a professional and positive demeanor in all interactions, representing the clinic's values and commitment to patient care.

Qualifications:

- Bachelor's degree in Business Administration, Healthcare Management, or related field preferred.
- 4 to 5 years of experience as an Executive Assistant or Administrative Assistant, preferably in the healthcare or dental industry.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Strong communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.
- Attention to detail and accuracy in all work, particularly when handling patient records and sensitive information.
- Discretion and confidentiality in dealing with privileged information related to patient care and clinic operations.
- Ability to work independently with mínimal supervision while also functioning effectively as part of a team.
- Knowledge of dental terminology, procedures, and regulations is a plus.
- A passion for healthcare and commitment to delivering exceptional patient experiences.

**Salary**: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Leave encashment

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant: 3 years (required)

**Language**:

- English (preferred)

Work Location: In person