Executive Assistant

1 week ago

Mumbai, India Symphony Tech Solutions Full time

Greetings
we are looking for An Executive Assistant at Andheri
- Mumbai

Position : Executive Assistant / Personal Secretory.

Reporting to : The MD.

Experience : 3 - 10 years.

CTC : 4 to 6 LPA(To be decided on current CTC)

Notice Period : 15 days to 30 Days.

Qualification : Minimum Graduate.

Summary of Key Responsibilities

Executive Responsibilities:

- Being the point person for the MD and Chairman and efficiently completing all assigned tasks
- Manages day-to-day operational and administrative duties to support the MD. Prioritize daily, weekly, monthly schedule and agenda of activities, meetings and appointments.
- Coordinating all the administrative work within the department/division, working with other departments/divisions and companies.
- Ensuring a high level of confidentiality while communicating with internal stakeholders and external partners

Travel Itinerary and Calendar Mapping:

- Manage calendars and set up meetings
- Reorganizing calendars as per the change of plans
- Act as the point of contact among executives, employees, clients and other external partners

Maintaining Records (Personal & Official Documents):

- Administrative support for meetings scheduled.
- Accurately recording minutes from meetings
- Visiting Card Management.
- Maintaining a filing System. Filing and retrieving corporate records, documents, and reports.
- Communication of meeting agendas and collating pre reads before hand
- Handling of top & confidential correspondence & managing of document flow.

Communication and Correspondence:

- Managing proper communication with developers, clients, vendors and internal departments for smooth functioning of business.
- Filing and retrieving corporate records, documents, and reports
- Collating data to prepare documents for review and presentation by boards of directors, committees, and executives
- Managing internal / external requests for appointments & arranging internal and external meetings, conference / video conference calls.

Coordinating with Media Agencies & Events Organizers:

- Research venues, agencies, suppliers and vendors/contractors
- Liaison with other Media Agencies, consultancy firms, etc.
- Coordination with internal departments organizing events and providing logístical and administrative support.
- Manage all pre-event planning, organizing and post-event evaluation
- Handling Vendor Payments as required.

**Salary**: ₹200,000.00 - ₹600,000.00 per year

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- English (preferred)

**Speak with the employer**

+91-XXXXXXXXXX

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