Project Coordinator

3 days ago

Andheri Mumbai Maharashtra, India Insta integrated marketing solutions LLP Full time

Vendor Coordination:

- Liaise with external vendors and service providers to ensure timely delivery of

project components.
- Track vendor performance and compliance with service-level agreements (SLAs).
- Assist in onboarding and managing vendor relationships throughout the project

lifecycle.

Internal Stakeholder Management:

- Act as the central point of contact for internal teams
- Facilitate regular meetings to update stakeholders on project progress, risks, and

action items.
- Document and circulate meeting notes, ensuring all stakeholders are aligned.

Billing Assurance:

- Track and verify vendor invoices against contract terms and project milestones.
- Coordinate with finance for timely processing of payments.
- Ensure billing accuracy and resolve discrepancies proactively.

Resource & Labor Planning:

- Assist in planning and allocating manpower and resources based on project needs.
- Maintain resource utilization trackers and update labor schedules.
- Flag potential over
- or under-utilization to the project manager.

Project Documentation & Reporting:

- Maintain comprehensive documentation including project plans, trackers, and

reports.
- Prepare weekly/monthly reports on project status, risks, and issues.
- Making Order forms and ensure on time deliveries
- Effectively communicating through mails and calls with internal and external

stakeholders.
- Should be multitasking
- Keep project costs and timelines in control
- Keep the customers updated on project progress
- Utilize efficient process to ensure mínimal delays
- Bachelor’s degree in Business Administration, Project Management, or a related

field.

2+ years of experience in a project coordination or project support role.
- Strong understanding of vendor management, resource planning, and billing

processes.
- Excellent organizational, communication, and interpersonal skills.
- Proficiency in MS Office Suite (especially Excel, Word, PowerPoint); knowledge of

project management tools like MS Project, JIRA, or Asana is a plus.
- Ability to multitask, prioritize, and manage time effectively in a fast-paced

environment.

Pay: ₹30,846.75 - ₹55,751.47 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

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