Plant Executive Assistant

17 hours ago

Ghaziabad Uttar Pradesh, India Anytime Nature Foods LLP Full time

**Professional Experience**:
**JD For Plant Admin Executive Assistant**:
The Admin Plant Executive Assistant is responsible for ensuring the smooth operation of the plant’s administrative activities, maintaining infrastructure cleanliness, record-keeping, time management, and supporting the executive team with scheduling, vendor management, and travel coordination.

**Key Responsibilities:1. Infrastructure & Cleanliness Management**
- Ensure the plant premises, office spaces, and common areas are well-maintained and clean.
- Coordinate with housekeeping and maintenance staff for regular upkeep.

**2. Record Keeping & Documentation**
- Maintain and organize records of all departments, including compliance, inventory, and operational reports.
- Ensure accurate documentation and timely updates in digital and physical formats.

**3. Time & Attendance Monitoring**
- Monitor employee and departmental attendance and working hours.
- Coordinate with HR for attendance tracking and leave management.

**4. Location & Integrity Compliance**
- Ensure security and access control compliance within the plant.
- Maintain integrity by overseeing adherence to company policies and guidelines.

**5. Executive Assistance & Scheduling**
- Manage Google Sheets for tracking plant data and reports.
- Coordinating with MD’s EA for meetings and appointments using Google Calendar.
- Provide administrative support in preparing presentations and reports.

**6. Vendor Management**
- Overall Vendor management - Shortlisting and keeping record of all vendors for procurement of
- Handle vendor coordination for plant installation including negotiations, agreements, and payments.
- Ensure materials and tools are ready and accessible before installation of the plant.

7. **Daily Operations & Procurement**
- Oversee procurement of administrative supplies for factory operations.
- Maintain stock levels and ensure timely replenishment of the essential supplies.
- Coordinate with suppliers to ensure efficiency and cost effectiveness.

**8. Factory Outdoor Maintenance**
- Supervise structural changes and equipment upkeep (cranes, gensets, etc.).
- Ensure timely inspections and servicing of the machinery, equipment and infrastructure.

**9. In-House Operations & Inventory**
- Monitor and record weight measurements for all incoming and outgoing materials in the factory.
- Maintain accurate inventory records to ensure transparency and compliance.
- Implement quality check and verification process to prevent any discrepancies.

Pay: ₹30,000.00 - ₹37,000.00 per month

Schedule:

- Morning shift

Application Question(s):

- What is your current salary?
- What is your Notice Period?

**Experience**:

- Administration: 5 years (required)

**Language**:

- English (required)

**Location**:

- Ghaziabad, Uttar Pradesh (required)

Work Location: In person

Application Deadline: 10/03/2025
Expected Start Date: 10/03/2025

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