Contracts Coordinator

3 days ago

Bengaluru, India Labcorp Full time

Coordinate and distribute departmental reports (ie CMS reports, workload trackers, etc)
- Screen/direct incoming calls from internal and external clients to appropriate persons/departments; respond to inquiries as required
- Maintain/coordinate schedules and calendars of supervisors and team
- Coordinate schedules, logistics and start up material for on-boarding of new staff
- Coordinate and support internal meetings and client meetings, including the arrangements of meeting materials, catering and travel (incl. clients if appropriate), as requested by management
- Provide support to Management (e.g. word processing, presentation preparation, proof-reading and editing correspondence, mailing, distributing mail, faxing, scanning and photocopying documents, binding and assembling contract packages)
- Provide support to CM team including coordination of contract signature, generation of cover letters and coordination of courier/mailing and scanning
- Responsible for maintaining global Contract Management files in a timely manner
- Responsible for uploading contractual documents into Sharepoint and notifying the appropriate internal clients
- Serve as Sharepoint administrator to internal clients in the event that they are not able to either access or locate the file in Sharepoint or provide access to internal clients where required
- Provide general Covance Management System (CMS) support
- Maintain / coordinate stationery and office supplies for the department
- Act as liaison with Administrative/office services, coordinating all aspects of internal moves (office/workstation assignments) and remote employee assistance
- Participate in departmental initiatives and process improvement as delegated by management team
- Other duties as assigned

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