Office Co-ordinator

6 hours ago

Surat, India GHMC Full time

Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations.

In order to attract Office Coordinator that best matches your needs, it is very important to write a clear and precise Office Coordinator job description.
Department:

**Office Co-ordinator**
Project Location(s):

**Surat**
Education:

**Diploma, B.Sc/BA**

**Office Coordinator jobs and responsibilities****:

- Follow office workflow procedures to ensure maximum efficiency.
- Maintain files and records with effective filing systems.
- Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
- Greet and assist visitors when they arrive at the office.
- Monitor office expenditures and handle all office contracts (rent, service etc.)
- Perform basic bookkeeping activities and update the accounting system.
- Deal with customer complaints or issues.
- Monitor office supplies inventory and place orders.

**Job Specification****:
Qualification
- High school diploma or GED equivalent required.
- BSc/Ba in business administration or similar relevant field.
- Associate’s degree in office administration, management or related field preferred.
- 2+ years working in office admin or hospitality management preferred.
- Applicable knowledge of basic bookkeeping principles and office management systems and Procedure.
- Computer literate and proficient using Microsoft Suite.
- Outstanding communicator both verbally and written.
- Excellent organizational and time management skills.

Experience
- Previous working experience as an Office Coordinator.
- Hands on experience with “back-office” and accounting software.
- Experience using office machinery (fax, printer, copier, phone systems etc.)
- Outstanding communication and interpersonal skills.
- Multi-tasking aptitude.
- Proactive problem solver.
- Experience with Microsoft Office including Word, Excel, and PowerPoint.

**Skills**:

- Problem assessment
- Creative problem solving
- Interpersonal skills
- Teambuilding and supervision
- Oral and written communication skills
- Report and document preparation
- Time management
- Scheduling
- Decision making
- Planning
- Facilities management
- Experience with Microsoft Office including Word, Excel, and PowerPoint
- Budget preparation and management

KPI (Key performance indicators) of Office Co-ordinator
- Office utilization rate
- Request resolution average time
- Request frequency
- Number of end user complaints

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