Executive Assistant

6 days ago

Mumbai, India PI Industries Ltd. Full time

**Position Description**:
**Business Division:Corporate**:
**Department:Director/CXO Office**:
**Location:Gurgaon**:
**Position Title:EA**:
**Level: Junior/Middle Management**:
**Reporting to (Title): Director/CXO**:
**Position Purpose**:
The role will be required to provide secretarial and administrative support to the Director/CXO in carrying out day to day activities with a view to enhance Director/CXO’s efficiency. The position would also be responsible for providing the Director/CXO assistance in data and information management.

**Strategic Responsibilities**:

- Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Maintain customer confidence and protect operations by keeping information confidential.
- Prepare and edit correspondence, reports, and presentations for the Director/CXO based on the inputs
- Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
- Conserve Director/CXO’s time by reading, researching, prioritizing and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications
- Manage the travel and accommodation arrangements for the Director/CXO

**Operational Responsibilities**:

**Financial Responsibilities**:

- Coordinate with different functions to get data and prepare MIS relevant for the Director/CXO and the Director/CXO’s team.
- Secure information by completing data base backups.
- Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

**People Responsibilities**:

**Education Qualification**:
Graduate

**Work Experience**:
5-8 Years with a 1-2 of years as executive assistant to C Level Executive.

**Industry to be Hired from**:
Any Industry

**Functional Competencies**:

- Initiative
- People Management Skills
- Exhibits high results and target orientation
- Customer Focus

**Interaction Complexity and Team Work**:
**Interaction
**Frequency**

**Purpose of Interaction**

**Internal**:MD / Business Heads / Functional Heads / Board Members

As an when required

Coordination for MIS, Scheduling of meetings and for any correspondence from the Director/CXO’s office

**External**:Customers, Travel Agent, Banks, Auditors

As an when required

For travel arrangements for the Director/CXO, managing meeting schedules for Director/CXO, and any other correspondence.

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