Receptionist

2 days ago

Rajkot Gujarat, India ASENSE BRANDING Full time

A **Receptionist** is the first point of contact for visitors, clients, or customers entering a business or office. They manage various administrative and clerical tasks to ensure that the office operates smoothly, providing excellent customer service while maintaining an organized and welcoming environment.

Key Responsibilities:

- **Greeting and Welcoming Visitors**: Receptionists welcome visitors, clients, and guests as they arrive, ensuring they feel comfortable and attended to.
- **Answering Phones**: They answer incoming calls, transfer calls to appropriate departments, or take messages for staff members.
- **Managing Appointments and Schedules**: Receptionists may schedule and confirm appointments, coordinate meetings, and manage calendars for managers or executives.
- **Handling Mail and Deliveries**: They sort and distribute incoming mail and packages and may handle outgoing mail as well.
- **Clerical and Administrative Support**: Receptionists perform basic administrative duties such as filing, data entry, faxing, and managing office supplies.
- **Maintaining Office Appearance**: Keeping the reception area clean and organized, as it’s the first impression visitors get of the company.
- **Providing Information**: They may offer directions or information about the office, services, or products to visitors or clients.
- **Processing Payments**: In some industries, receptionists may be responsible for processing payments, billing, or invoicing clients.
- **Security Duties**: They may monitor building access, ensuring that only authorized individuals enter the premises, and maintaining visitor logs.

Skills Required:

- **Excellent Communication**: Clear verbal and written communication skills to interact with a variety of people.
- **Customer Service**: A friendly, approachable demeanor and ability to make visitors feel welcome.
- **Organization**: Ability to manage multiple tasks simultaneously, such as answering calls while welcoming visitors.
- **Time Management**: Handling various tasks and appointments efficiently without compromising service quality.
- **Attention to Detail**: Ensuring all records, schedules, and information are accurate and up-to-date.
- **Tech-Savvy**: Familiarity with office equipment, such as phones, printers, and computers, as well as software like MS Office or specialized systems for scheduling and communication.

Work Environment:
Receptionists typically work in office settings, such as corporate offices, healthcare facilities, hotels, law firms, or educational institutions. They may work regular business hours, but in some industries, evening or weekend shifts may be required.

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹12,000.00 per month

Schedule:

- Day shift

**Language**:

- English (preferred)

Work Location: In person

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