Account Executive

**Position**: Account Executive
**Work Location**: Mumbai
**Employment Type**: Payroll

**Role Overview**:
The Admin &Finance Associate will be responsible for providing administrative and financial support across the swasth Kadam, Ma-Mithra, and M-Mithra++ programs. This role will ensure efficient expense tracking, budget management, claims processing, and financial reviews to support program operations.

**Roles and Responsibilities**
- Maintain accurate financial records for Swasth Kadam, Ma-Mitra, and M-Mitra++ programs.
- Track program-wise expenses and ensure proper documentation.
- Assist in preparing annual and quarterly budgets in coordination with the finance and program teams.
- Process vendor payments, invoices, and staff reimbursements while ensuring compliance with financial policies.
- Verify and process travel, operational, and program-related claims, ensuring timely disbursements.
- Conduct monthly budget reviews to assess spending patterns and highlight deviations.
- Support in preparing financial reports for internal review and donor reporting.
- Ensure funds are utilized in accordance with budget allocations and donor requirements.
- Coordinate with internal and external auditors by providing necessary financial documentation.
- Handle day-to-day administrative tasks, including office supplies management, vendor coordination, and documentation.
- Maintain program-related financial and administrative records, contracts, and agreements.
- Support logistics for meetings, trainings, and program-related events, including travel and accommodation arrangements.
- Assist in procurement by obtaining quotations, preparing comparative statements, and ensuring procurement policies are followed.
- Maintain a database of vendors, suppliers, and service providers, ensuring smooth operations.
- Act as a bridge between the program, finance, and operations teams to ensure smooth administrative and financial workflows.
- Work closely with finance and program managers to resolve budgetary issues and process improvements.
- Liaise with internal teams to ensure all financial processes align with program objectives and donor guidelines.
- Liaise with caregivers, mothers, and stakeholders during field visits to assess program impact and gather feedback.

**Qualification & Skills**
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- Minimum 4-5 years of experience in finance, accounts, or administrative roles, preferably in the development sector.
- Proficient in tracking expenses, preparing budgets, processing claims, and ensuring fund utilization aligns with program and donor guidelines. Experienced in handling financial documentation, audits, and compliance requirements.
- Strong working knowledge of Excel (pivot tables, formulas, data validation) and financial software like Tally for managing transactions, generating reports, and streamlining financial processes.
- Skilled in handling vendor coordination, procurement, logistics, and office administration while ensuring compliance with financial and organizational policies. Capable of maintaining accurate records and processing invoices efficiently.
- Ability to interact effectively with internal teams, finance departments, vendors, and auditors to facilitate smooth operations. Proactive in identifying challenges, streamlining workflows, and ensuring timely resolutions.

**Job Types**: Full-time, Permanent

Pay: Up to ₹420,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- Current CTC:

- Expected CTC:

- Notice period:
Work Location: In person