Project Coordinator

Published 2025-04-10

**About Quest Alliance**:
At Quest Alliance, we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators.

We are a not-for-profit trust that focuses on research-led innovation and advocacy in the field of teaching and learning. We engage with educators, civil society, government institutions and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training.

**About the Role**:
The Project Coordinator plays a crucial role in guiding and mentoring the Program Officer and District Teachers to implement Quest Alliance’s Future Skills curriculum. This support includes project management, monitoring, and assisting teachers in successfully implementing the Model school strategies, as well as other activities. The Project Coordinator also builds relationships with all district stakeholders and works closely with the training and content team. They must adhere to all the implementation processes and timelines communicated by the program team.

The Amazon Future Engineer project involves implementing a program where teachers are trained to implement a Future Skills curriculum on Artificial Intelligence and Future Careers. The Program Officer needs to make frequent visits to the schools to observe, motivate and give critical feedback to Teachers on the implementation of the session plans. Additionally, the PO also needs to maintain and inform the District Education Office officials about the progress of the program and help the Coordinator in compiling Funder reports every month.

**Roles & Responsibilities**:

- Ensure end-to-end project management of the implementation happening in 3 Districts (Srikakulam, Vizianagaram, Visakhapatnam) of the State along with donor reporting, implementation and team management
- Support in developing the state plan and ensure its operationalisation and achievement of goals with quality
- Ensure donor reporting happens as per timelines and with quality - capturing project learning and insights and making the report a tool for reflection for the donors
- Ensure financial forecasting is in place for the project in coordination with the Associate Program Manager and the spent plan is as per forecast (no underspent/overspent) with maximum focus on the key constituency when it comes to prioritizing spent decisions
- Support in financial management to ensure audit compliance, review of the monthly project spent report to check for consistency and discrepancies
- Ensure State reviews are streamlined with the thematic leads and other relevant stakeholders, along with the Associate Manager, and become spaces for reflections and deepening the synergy between org, program and state strategy, ensure data and qualitative insights are being used to drive reflection and deepen the strategic thinking
- Monthly field visits to interact with the learners, teachers, headmasters and district officials to gauge the effectiveness of the program from the stakeholder lens while also maintaining the relationships built with the stakeholders to leverage it for the project as needed
- Work closely with the Associate Manager to ensure overall alignment with the State Plan and strategy
- Ensure complete understanding of the Future Skills curriculum on Artificial Intelligence and Careers to be able to guide the ground-team accordingly and also to coordinate better with the Learning Experience (LE) team
- Ensure on-ground team members have their work plans in place for their visits and are documenting their insights in a systematic manner for the LE team to be able to review.
- Develop and sustain the relationship with the District Collector, District Education departments and other concerned/allied departments
- Identify appropriate stakeholders for program delivery as and when required
- Ensure that key staff at the district offices have a clear understanding of and regular involvement in the programs through monthly reports, joint visit plans and more
- Identify opportunities for joint activities with the government staff (e.g. join visits, shared workshops, etc)
- Work closely with the communication team to ensure that the project updates find a mention in the social media, have a social media calendar
- Lead and participate in all program events at the District and State to raise the profile of the organisation and make visible our work in the State
- Represent Quest Alliance in local and state forums and platforms
- Develop and sustain the relationship with the Government Education departments and other concerned departments
- Coordinate effective field visits for the donors to understand the progress of the program being implemented; this would include scheduling appointments with relevant district departments.
- Lead and participate in all program events to raise the profile of the organisation
- Represent Quest Alliance