Executive Assistant

4 days ago

Ahmedabad Gujarat, India Eiffil Water Infra Pvt. Ltd Full time

**Key Responsibilities**:

- ** Project Coordination**:

- Act as the primary liaison between the Director and project in-charges across STP, WTP, water supply, and drainage projects.
- Monitor project progress and ensure timely updates to the Director.
- Follow up on action items and deadlines with project teams.
- ** Payment and Financial Management**:

- Handle project-related payments and coordinate with the finance team for timely disbursements.
- Maintain records of all project-related financial transactions.
- ** Administrative Support**:

- Manage the Director’s calendar, schedule meetings, and organize travel arrangements.
- Prepare and edit reports, presentations, and correspondence for internal and external stakeholders.
- Take meeting minutes and ensure follow-ups on key deliverables.
- ** Communication and Reporting**:

- Ensure smooth communication between the Director’s office and various departments.
- Prepare regular status reports and presentations for ongoing projects.
- ** Problem-Solving and Support**:

- Identify and address operational bottlenecks by coordinating with relevant teams.
- Handle ad-hoc tasks as assigned by the Director.
- ** Stakeholder Management**:

- Build and maintain professional relationships with internal and external stakeholders, including clients, vendors, and contractors.

**Qualifications**:
**Qualifications Requirements**:

- ** Bachelor’s Degree** in Business Administration, Civil Engineering, Environmental Science, or a related field. A specialized degree can help the assistant understand the technical aspects of STP, WTP, and other construction projects.
- ** Preferred**: Additional certifications in Project Management (e.g., PMP) or Executive Assistance.

**Skills**:

- ** Project Coordination** - Familiarity with project workflows, especially in construction or environmental engineering projects.
- ** Strong Organizational Skills** - Ability to handle multiple tasks, coordinate project timelines, and manage the director’s calendar effectively.
- ** Technical Understanding** - Basic knowledge of water treatment, sewage treatment, and construction projects to support communication and documentation.
- ** Software Skills** - Proficiency in Microsoft Office, project management software (like MS Project or Asana), and possibly some industry-specific software.
- ** Discretion and Professionalism** - Ability to handle sensitive information with confidentiality and professionalism.

**Additional Requirements**:

- Knowledge of **local and environmental regulations** relevant to STP, WTP, and drainage projects.
- Familiarity with **financial or budget management** to assist in budget tracking and cost reports.

**Additional Information**:
**Skills and Competencies**:

- ** Technical Proficiency**: Familiarity with office software (e.g., MS Office), videoconferencing tools, and project management software.
- ** Confidentiality**: Ability to maintain confidentiality of sensitive company information.
- ** Interpersonal Skills**: Strong relationship-building skills, with the ability to work across teams and communicate effectively with senior management.

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