Associate, Finance and Operations

Overview:

- CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture._

CHAI, in partnership with its India affiliate William J Clinton Foundation (WJCF), works in close partnership with and under the guidance of the Ministry of Health and Family Welfare (MoHFW) at the Centre and in 16 states on an array of high priority initiatives aimed at improving health outcomes. Currently, WJCF works towards expanding access to quality service, prevention, diagnostics, care, and treatment for HIV/AIDS, Hepatitis-C, tuberculosis, vector-borne diseases, nutrition, anaemia, pneumonia, diarrhoea, sexual and reproductive health, cancer, oxygen, COVID-19, AMR, immunization, and safe drinking water. WJCF also supports partner governments on cross-cutting initiatives such as diagnostics and surveillance, telemedicine and digital health, and health financing.

Talent is the fundamental driver of WJCF’s success in helping save lives and reduce the burden of disease. WJCF’s organizational values reflect its relentless endeavour of hiring, nurturing, empowering, and celebrating diverse and high calibre individuals who come together to work as cohesive teams. WJCF places a high premium on providing its staff with an enabling environment that encourages entrepreneurship, humility, respect, equal share of voice and fosters high impact innovation to address some of the most challenging healthcare issues.

**Position Overview**:
CHAI is seeking an Associate, Finance and Operations to play a critical role in program management team, by serving as the lead for financial management and operations. The Associate will interface with various finance and operations teams and act as the teams’ lead on internal financial management. They will work with Budgeting & Reporting department with the country team’s finance lead. They will oversee subcontract management for contracts and support other operational and logistics needs as they arise.

**Responsibilities**:
Budgeting and Reporting:

- Develop in-depth understanding of multiple programs’ budgets and expense drivers/levers and support program managers/ budget holders in developing/revising budget guidelines, and, preparation/submission of detailed program budgets
- Support the Director Finance and Program Managers in consolidation, validation and analysis of operational expenses against budgets; provide variance explanations and effect adjustments to programmatic plans/budgets
- Review income allocations and closely coordinate with program managers on execution rate, adjustments needed, and reforecasting of budgets to ensure consistency with programmatic goals/plans
- Prepare budget presentations for discussions/approvals and incorporation of these in program reports/submission

Financial Management and Planning:

- Prepare management reports/dashboard for tracking critical KPIs, and grants’/projects’ performance and advise Program managers on productivity metrics and cost efficiencies
- Support project teams in development of financial proposals/plans for new grants and support translation of these into detailed financial scenarios, cost heads/expense categories, phasing etc.

Grant Management:

- Support program teams in preparing, reviewing, reconciling and submitting financial reports to donors and in setting up and implementing appropriate reporting protocols
- Support development and implementation of Standard Operating Procedures for grants management, budgeting guidelines and financial management
- Send timely alerts and reminders for coordination with other WJCF Offices
- Process partner agreements/contracts and coordinate timely payments and maintenance of all partners records and financial documents

Efficient financial risk management:

- Support the Finance function in effective risk management measures, ensuring judicious utilisation of funds, adherence to budgets, and compliance with regulatory norms
- Support risk assessment of partners and institute measures including systems, processes and training of partners (and WJCF staff) in compliance and risk management

Compliance & audit support:

- Support development and implementation of policies, systems, and procedures to ensure financial probity, transparency, and adoption of best practices
- Assist Director Finance in in external/intrenal audits, reviews and preparation of audit action plan
- Other responsibilities as needed

Qualifications:

- Qualified Chartered Accountant, ICWA, Management Accountant, or MBA from reputed university/institute with 8 to 12 years of relevant work experience in similar organisational/functional context; Bachelor’s degree and relevant work experience may be considered in l