Receptionist and Office Assistant

3 days ago

Mohali Punjab, India Digital Dreams works Full time

**Key Responsibilities**:
**Receptionist Duties**:

- **Front Desk Management**: Greet and welcome visitors, students, staff, and faculty, ensuring a positive first impression of the institute.
- **Telephone Support**: Answer incoming calls, screen and route calls to appropriate personnel, and take messages when necessary.
- **Visitor Assistance**: Register and issue visitor badges, ensuring all visitors follow institute protocols.
- **Mail and Packages**: Receive, sort, and distribute mail, packages, and deliveries to the appropriate departments or individuals.
- **Scheduling Appointments**: Coordinate appointments, meetings, and conferences for staff, faculty, or guests as needed.

**Office Coordinator Duties**:

- **Administrative Support**: Assist in day-to-day administrative tasks, including data entry, filing, and record-keeping.
- **Office Supplies**: Maintain and reorder office supplies, ensuring all areas of the office are properly stocked and organized.
- **Calendar Management**: Assist with scheduling and coordinating internal meetings, events, and room bookings, ensuring all logistics are in place.
- **Event Coordination**: Assist in organizing internal events, workshops, or training sessions, including preparing materials, arranging catering, and handling logistics.
- **Document Management**: Maintain filing systems, both electronic and paper, and ensure that documents are filed and retrieved efficiently.
- **Collaboration**: Work closely with other administrative staff to ensure smooth office operations and communication between departments.

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Monday to Friday

Supplemental Pay:

- Commission pay
- Joining bonus
- Overtime pay
- Performance bonus
- Quarterly bonus
- Shift allowance
- Yearly bonus

**Experience**:

- Microsoft Office: 1 year (required)
- total work: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Application Deadline: 26/11/2024
Expected Start Date: 25/11/2024

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