Company Secretary

**Why Join Ajmera?**:
Working with Ajmera entails receiving the tools and opportunities necessary to succeed. We go above and above to recognise outstanding performance because we understand that our community’s dedication is a key factor in our success. Our encouraging professional culture is built on the Ajmera principle of caring, sharing, and rewarding, a culture that openly prioritises diversity and inclusiveness among team members and encourages success and creativity at all levels.

**Culture**:
The company’s dedication to equality and excellence is reflected in its workplace culture. Ajmera Group is committed to providing top-notch customer service while adhering to all legal and environmental requirements. Our commitment to equal opportunity is reflected in the variety of our staff in terms of age, gender, and ethnicity. We work hard to create a welcoming environment in which a talented, diverse, and multicultural workforce is recognised and celebrated and where everyone can reach their full potential.

**People Development**:
We offer a supportive atmosphere to enable employees to realise their full potential. It is imperative for people to develop and grow with an organisation that is continuously evolving. Our employees have the opportunity to grow and develop through the extensive training and coaching programme offered by Ajmera Group, ensuring that they are prepared for any job they take on. There are several possibilities to advance into more senior roles and various methods to build an interesting and meaningful career inside the organisation. We provide opportunities to migrate between several verticals.

**Rewards and Recognitions**:
We are proud to recognise the commitment of our exceptional staff. Our Prizes and Recognitions programme proudly recognises the dedication of exceptional coworkers with monetary and non-monetary rewards, a highly competitive wage, and a full benefits package. Ajmera employees can also count on complete support from the company in their quest for professional growth. We take pleasure in developing a workforce that endures over time since it takes a community to create a community.

**Great Incentives**:
We emphasise abilities and provide various remuneration, incentives, and perks, including but not restricted to competitive salaries.
**Company Secretary
**Board Meeting**
- Arranging and conducting Board Meetings, Committee Meetings & General Meetings (AGM & EGM) as specified in the Companies Act or as may be called by the board in a stipulated time period
- Pre Meeting arrangements will include, but not limited to Drafting of Notice, issuing of notices, preparation and issuing of Agenda, logistics and admin arrangement, coordination with directors and share holders, clarification on issues, holding the meeting, assisting the chairman for conducting the meeting, sitting fees and other expense reimbursement, etc.
- Post Meeting work, but not limited to: Preparation and circulation of draft minutes post approval of the chairman, intimation to respective departments as may be necessary for implementation of decisions taken etc. Intimation to SE

**Secretarial work**
- Responsible for filing annual reports, amended Memorandum and Articles of Association, return of allotments, notices of appointments, removal and resignation of directors and the secretary, notices of removal or resignation of the auditors, change of registered office and resolutions in accordance with the Companies Act with the Registrar of Companies
- Handle inspection and changes suggested by ROC, SEBI or RBI
- Formation of new companies LLP’s
- Responsible for drafting, designing and publication of the company’s annual report and dispatch thereof
- Regularly communicate with shareholders - both individual and institutional
- through circulars and notices, and ensure the payment of dividends and interest
- Creation and satisfaction of changes
- Filing of unpaid / unclaimed dividend data with ROC
- Conversion of Partnership firm into LLP
- Annual return of foreign liabilities & assests (as per FEMA)
- Initiating & executing company’s restructuring schemes
- Applications to Government officials for necessary approvals in day to day affairs
- To Regularly Check the amendments under Companies Act, SEBI Act, RBI, FEMA etc, as applicable to company and send brief to the team with the applicability to the Company

**Statutory Compliance**
- To ensure quarterly, half yearly, yearly compliances with all the regulatory requirements under the Companies Act, 2013, SEBI, FEMA & RBI act, stock exchange compliances
- Filing and registering of various Forms, Documents and Returns as required under the Companies Act with the Registrar of Companies
- Maintaining the Statutory Registers of the company as required under the Companies Act. Preparing and filing of the various returns and forms with Stock Exchange, Govt. authorities and other regulators
- To keep check on promotional shareholding and disclosu