Accounts Executive

**About Milan Holidays**:
Milan Holidays is a premier travel and tour company that specializes in curating personalized travel experiences. We design and deliver bespoke itineraries and packages, providing unique and unforgettable travel experiences for our clients. Our commitment to quality and customer satisfaction drives us to deliver the best in the travel industry.

**Job Summary**:
As an Accounts Executive at Milan Holidays, you will be responsible for handling financial transactions, maintaining accurate financial records, and assisting in the preparation of financial statements and reports. Your role will be crucial in ensuring smooth financial operations within the organization, including budgeting, accounts payable/receivable, invoicing, and reconciliations. Your expertise will support the organization’s financial health while contributing to the success of our travel operations.

**Key Responsibilities**:
**1. Financial Transaction Management**
- Oversee day-to-day financial transactions, ensuring timely and accurate recording of receipts, payments, and journal entries.
- Process and verify invoices, ensuring compliance with company policies and procedures.
- Manage accounts payable and accounts receivable, ensuring timely payment to vendors and collection from clients.
- Reconcile bank accounts and ensure that financial transactions are aligned with company records.
- Prepare and process petty cash and ensure all receipts are accurately documented.

**2. Budgeting and Financial Planning**
- Assist in the preparation and monitoring of budgets for various travel packages, group tours, and other operational activities.
- Track expenses related to tours, hotel bookings, transportation, and other services, ensuring that they stay within the allocated budget.
- Work closely with department heads (sales, operations, etc.) to review and manage departmental budgets.
- Prepare monthly and quarterly financial reports for management review,
- highlighting any discrepancies or trends that may require attention.

**3. Invoicing and Payment Processing**
- Generate invoices for clients, B2B agents, and suppliers, ensuring all payments are correctly documented and tracked.
- Ensure that payments are received on time, and follow up with clients or agents for outstanding payments.
- Process employee reimbursements, ensuring that claims are properly documented and meet company policies.
- Handle vendor and supplier payments, ensuring compliance with payment terms and maintaining good relationships with financial partners.

**4. Financial Reporting and Analysis**
- Assist in preparing monthly, quarterly, and annual financial statements, including profit and loss statements and balance sheets.
- Maintain accurate and organized records of all financial transactions, including ledgers, invoices, receipts, and supporting documents.
- Analyze financial data to identify trends, variances, and areas for improvement in cost management.
- Report on the financial health of the business and suggest cost-saving measures or improvements to increase profitability.

**5. Compliance and Documentation**
- Ensure compliance with tax regulations, including VAT/GST, and assist in preparing tax returns as required.
- Maintain and organize all financial documentation in accordance with legal and company standards, ensuring records are up to date and easily accessible.
- Support internal audits and external audits as needed, providing necessary documentation and reports.
- Keep track of travel-related financial transactions, including payments to suppliers (airlines, hotels, transportation) and receipts from clients.

**6. Income Tax Management**
- Ensure compliance with applicable income tax regulations, including preparation and filing of quarterly and annual tax returns.
- Oversee TDS (Tax Deducted at Source) on payments made to vendors, contractors, and employees, ensuring compliance with statutory requirements.
- Manage TCS (Tax Collected at Source) for relevant transactions and ensure timely collection and deposit.
- Provide documentation and assist in filing tax returns related to income, ensuring all deductions and exemptions are accurately processed.
- Monitor tax liabilities and ensure timely tax payments and filings in accordance with relevant tax laws.

**7. Company Secretary-related Tasks**
- Assist with maintaining statutory records, including registers for directors, shareholders, and meetings.
- Coordinate and assist with the preparation of legal documents, agreements, and contracts for the company.
- Ensure compliance with company law regulations, including filing annual returns and reports with the relevant authorities.
- Support in the preparation and filing of corporate compliance reports and other required documentation.
- Liaise with external auditors and regulatory bodies, ensuring all required corporate filings are completed on time.

**8. Payment Collection Management**
- Oversee and manage the collection of payme