Facilities Executive

JLL supports the Whole You, personally and professionally.

Duties & responsibilities
- Monitor day to day technical operations activity for the site.
- Support to ensure adequate supply of materials including Electrical,

plumbing, Carpentry
- Coordinate with the landlord team to ensure compliance with statutory

regulations on fire, health and safety standards & building management
- Conduct weekly physical inventory for stock management and raise IMT

requests
- Coordinate with vendor staff & staff on site to ensure the smooth operation
- Routinely inspect the building, have regular walk arounds and raise tickets for

closure of the identified snags on a daily basis
- Participate in emergency evacuation procedures including crisis

management and business continuity
- Assess & analysis of the readings for weekly & monthly reports on M & E,

covering the maintenance contracts, spare parts consumption, Incident
reports, Improvement projects etc
- Support the asst manager
- technical in identifying energy management,

saving opportunities, risk management.
- Ensure all the electromechanical systems planned preventive maintenance

are undertaken in accordance with the 52 week calendar
- Share 2 min GUTS survey form to users and take corrective action on

the users feedback, randomly meet users on a daily basis to
understand the facilities services
- Track Staff attendance through VMT tool
- Coordinate & support office renovation and refurbishment activities
- Support asst manager
- technical to forecast the regular & monthly spends for

the month
- Support in procurement process f or regular and ad hoc technical

activities
- Coordinate with the vendor’s to receive monthly invoices on

time.
- Coordinate for quarterly NDC’s for principle / non principle vendor
- Provide a training to the onsite team equipments procedure & implementation
- Recommend continuous quality improvement practices
- Additional activity given by site services manager / client

Performance objectives
- Client/Stakeholder Management
- Proactively engage stakeholders to ensure that on site client’s

expectations are met though high levels of customer service
- Build and develop effective client / stakeholder relationships

across multiple levels of the organisation
- Proactively understand the customers/ employees needs and act

on them before being requested
- Finance Management
- Accurate billing and invoicing
- Adherence to the monthly forecast
- Invoice management.
- Procurement & Vendor Management
- Work on getting quotations as per site need
- Sharing indents for monthly material supply
- Zero stock out of situation
- Other Key Activities
- Participate in emergency evacuation procedures including

crisis management and business continuity
- Take readings for weekly & monthly reports on M & E, covering

the maintenance contracts, spare parts consumption, Incident
reports,
Improvement projects etc
- Energy management, saving opportunities, risk management

& engineering systems audits
- Preparing floor register f or Health and Safety Issues f or client

24/7 emergency call support and site attendance is required

Key attributes
- Excellent people skills and ability to interact with a wide range of client staff

and demands
- Tertiary qualifications in Electrical Engineering essential
- Knowledge of occupational safety requirements
- Finance Management (Invoices)
- Vendor Management

Employee specification Electrical/Mechanical Engg Graduate with 2+ yrs of min exp in facility
management else separate approval for only Electrical/Mechanical Engg
Graduate has to taken.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And w