Documentation Coordinator

2 weeks ago

Mumbai Maharashtra, India V Group Limited Full time

**Vacancy No**

VN14273

**Employment Type**

Permanent

**Location Country**

India

**Work Location**

Mumbai

**Who are V?**

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

**Overall Purpose of The Job**
- Ensures all seafarers are deployed in line with their joining schedule.
- Ensures all deployed seafarers are completely documented.
- Ensures that the processing of seafarers’ documents are completed in line with the time frame specified by the principal.

**Key Responsibilities and Tasks**
- Prepares ‘”Request to Process Seafarers and RPS - Request for Amendment Form” addressed to POEA (Philippine Overseas Employment Administration) for each seaman being processed. Two original copies goes to the POEA, one copy to Accounting Department and one copy for file.
- Collates and submits all official receipts issued by the POEA for liquidation with the Accounting Department for processed contracts.
- Monitors validity of e-receipts.
- Endorse via electronic referral to the accredited medical clinics for Pre & Post Medical Examination of Crew referred by Crewing department.
- Monitors and follows up medical results of crew endorsed for medical examination. Maintains file containing summary of referred, pending, fit and unfit crew per month.
- Checks and verifies crew medical reports received from the clinic.
- Performs other duties that may be assigned by superiors.

**What can I expect in return?**

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

**Essential**
- Must posses at least a Bachelor’s/College Degree from any field or relevant experience
- Strong analytical, planning, and organizing skills
- Excellent knowledge of Microsoft Office Applications
- Strong customer service mindset
- Solution-oriented
- Strong communication and interpersonal skills with aptitude in building relationships across all organizational levels.

**Desirable**
- Knowledge of Marine Operations Support and Maritime Services
- Experience in port operation planning, cargo controlling or dispatching or shipping line and logistics company

**Additional Information**

**Applications Close Date**

26 Jan 2025

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