Executive Assistant

1 day ago

Borivali Mumbai Maharashtra, India Bitsy Infotech Pvt Ltd. Full time

**Job Description: Executive Assistant to Director**

**Position Title**: Executive Assistant to Director
**Location**: Mumbai -Borivali
**Reports To**: Director

**Job Summary**:
The Executive Assistant will provide comprehensive administrative support to the Director, ensuring smooth communication, efficient scheduling, and organization across both personal and work-related tasks.

**Key Responsibilities**:

- **Manage WhatsApp Communication**: Monitor and reply to urgent WhatsApp messages, sharing important updates as needed.
- **Fix Appointments**: Schedule appointments with clients, doctors, lawyers, and internal teams, while tracking missed or delayed appointments.
- **Coordinate Meetings**: Organize internal and external meetings, including sales and training sessions, and maintain records of all training sessions, including dates, trainers, and attendees.
- **Reminders & Follow-ups**: Set reminders, track pending tasks, and ensure timely completion of assigned actions. Provide reports on tasks assigned, completed, and pending.
- **Daily Setup**: Prepare the Director’s laptop, clean the screen, and ensure all devices (phone, notebook) are ready for the day.
- **Manage Communication**: Update personal WhatsApp, share work-related updates, and maintain smooth communication between the Director and internal teams.
- **Assist with Sales & Content**: Help with sales calls, knowledge capture, content development, and preparing meeting forms.
- **Additional Projects**: Assist with additional projects assigned by the Director, tracking start and end dates.
- **Sales Leads & Feedback**: Forward sales inquiries, track lead follow-ups, and maintain a report on sales inquiries, follow-ups, and closed deals. Ensure feedback and revenue details are provided.
- **Team Coordination & Reporting**: Track meeting issues, monitor weekly schedules, and ensure task completion. Provide daily updates and critical information to the Director.

**Qualifications**:

- Proven experience as an Executive Assistant or in a similar role.
- Excellent organizational, time management, and communication skills.
- Strong attention to detail and ability to manage multiple tasks efficiently.

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift
- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant total work: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

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