Executive Secretary

5 days ago

Chennai, India SANVI Business Solutions Full time

**Job description**

Scheduling & fixing up appointments (Personal & Official) for Director/COO

Managing daily calendar & setting up reminders for meetings, events

Planning & booking flights/trains for the Directors and also for the team members if required

Managing & Processing all travel related documentation including itinerary, Hotel Accommodation,

Boarding passes, RTPCR report, health declaration & travel Insurance

Researching travel deals & finding the best prices

Arranging & Coordinating with necessary documents for Visa appointments for the International Travel

Arranging Travel Accommodation for the Business Visitors

Coordinating with the team members for getting Important Data & Reports of the on
- going projects & submitting the same to the Director

Scheduling Team Meetings & Business Clients meetings as per Directors instruction & making necessary arrangements for the meeting

Providing Administrative Support to the Team Members for the smooth functioning of the team in the absence of Director /COO

Managing Credit Card Bills of the Director/COO & Coordinating with accounts for timely payments

Verifying Travel bills & obtaining approval from Director

Monitoring & record keeping of any important payments

Reservation of Conference Room for any meetings to be scheduled

Ensuring necessary arrangements before the meeting

Coordinating for day to day courier dispatches

Tracking the Courier status & ensuring timely deliveries

Maintaining file records of Director personal documents such as ID Proof, Education documents & other important documents

Keeping file records of important payments made

Maintaining important documents & Agreements

Work Location : West Mambalam,Chennai

contact us at 9176033506/9791033506

Immediate Joiners Preferred.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 3 years (preferred)

Work Location: One location

**Speak with the employer**
+91 09176033506

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