Program Assistant, Gep

Position Overview:
The Program Assistant position is responsible for overall program and financial management of the Girls’ Education Program. The person selected will be hired by Room to Read and will work closely with Program Officer and Social Mobilisers. The position will be based out of RtR state office, Hyderabad.

The key deliverable will be quality and timely implementation of the program as per plan. Responsible for planning and regular monitoring and periodic review of program. Coordination and networking with key stakeholders at local level, with government school government and like-minded organization also part of the responsibility. Manage and provide onsite support to social mobilisers. The role requires 80% of the time to be spent in the field.

Roles & Responsibilities:
Program and Administrative Management:
- Manage, execute and track GEP program implementation based on the annual plans and program strategy and in coordination with RtR State office (SO).- Regular tracking of budget, and expenses and ensuring utilization as per plan and legal compliances- Organizing and facilitating events and meetings with community, parents, girls and teachers.- Adherence to RtR procurement policy, timely procurement, and distribution of material support to girls.- Implement strategies to strengthen relationships with key stakeholders including government officials in consultation with RtR SO.- Explore and secure new resources that would benefit girls, community, and the overall program.- Work closely with government school staff, government officials at block and district level for ensuring quality program implementation and in consultation with RtR SO.- Maintenance of Gender Resource Centers and observation of centers to see whether the stock register is being filled properly or not. Assist the PO in ensuring that the Gender Resource Centers are run effectively as per the SOP.- Conduct joint observation of LS sessions with PO and understand the intricacies of program delivery and session observation along with the feedback loop.- Support PO to identify the referrals of those organizations, people etc. in the community that aligns with the objective of the program, works towards providing an enabling environment for girls education. This information should be regularly updated in the program and ready listing should be available to the program team.

Team Support:
- Provide on-the-job support to social mobilisers and ensure necessary coordination and support among them.- Conduct regular planning and review meetings with the team.- Mange field team attendance and leave records of Social Mobiliser.

Monitoring and Evaluation:
- Conduct regular visits to school, project locations during ongoing activities for regular monitoring as per plan finalized and submit report in desired format.- Review and oversee various base records related to all program activities of RtR led activities and ensure compliance.- Support in verification of data to be entered in online software (GSD)- Collect all data and enter it in RtR’s database in GSD and PIIMS/ Survey CTO as required.- Analyze and share data from GSD/ Survey CTO during monthly/ quarterly meetings as required by the PO.- Any other data entry task assigned by line manager.

Reporting and Documentation:
- Collection and compilation of Monthly Program Report and Quarterly Progress Report from field staff and ensure its timely submission to RtR State Office.- Program Assistant can document good practices and success stories and case studies for the program.- Assist communication point person in the state to orient about different social media channel of Room to Read India and motivate/track team members to like, share and include their thoughts on the social media platform.- Analysis of the Socio-Economic Profile collected for new girls on pre-decided parameters decided in consultation with PO

Supporting State level activities and priorities:
- Serve as primary liaison between field staff and RtR State office, if applicable- Liaison with block/ cluster level officials for ensuring smooth and timely implementation of the program.- Coordinate site visits for SO, CO, GO/RO, donors, and potential program donors.- Assist in conducting research planned for the year.- Participating in meetings, thematic trainings etc. conducted by RTR at state/country level.- Participate and support any activities/workshops with government officials and school staff.- Attending monthly review meeting/ Periodic Review Meetings at RtR State Office level.- Undertaking logístical work relating to the program.- Any other task assigned by the RtR to fulfill the objectives of GEP Program.

Qualification:
Required:
- Bachelor’s degree in social work, Public Administration, Sociology, Education, or any other relevant area.- Prior experience of at least 1-3 years in managing/coordinating social development programs and managing budgets is a must.- Knowledge on one or more of thematic areas-Li