Executive Assistant to Md

The Executive Assistant plays a pivotal role in ensuring the smooth and efficient

operation of a senior executive or executive team. You will be a trusted confidant,

providing high-level administrative and operational support across all aspects of the

executive's work. Your responsibilities will encompass calendar management,

communication facilitation, travel arrangements, document preparation, and a range of

other tasks critical to the executive's success.

Key Responsibilities
- Schedule Management and Prioritization:
○ Proactively manage the executive's calendar, prioritizing appointments,

meetings, and deadlines to ensure efficient time utilization and maximize

productivity.

○ Schedule internal and external meetings, coordinating with attendees and

ensuring all necessary resources are available.

○ Anticipate potential conflicts and proactively propose solutions to maintain

a smooth schedule.
- Communication Facilitation and Gatekeeping:
○ Serve as the primary point of contact for the executive, screening and

executive, ensuring professionalism and appropriate tone.

○ Draft and proofread high-quality correspondence, presentations, and

reports tailored to the executive's needs and audience.

○ Effectively manage information flow, ensuring the executive receives only

the most relevant and timely communication.
- Travel Management and Logistics:
○ Organize and manage all aspects of the executive's business travel,

including flight bookings, hotel reservations, ground transportation

○ Develop comprehensive itineraries that consider the executive's schedule,

preferences, and potential challenges.

○ Anticipate potential travel disruptions and proactively develop contingency

plans.
- Office Management and Project Support:
○ Organize and maintain efficient filing systems for the executive's office,

ensuring easy access to critical information.

○ Prepare meeting agendas, materials, and presentations, ensuring clarity

and facilitating productive discussions.

○ Oversee office supplies and equipment, ordering and replenishing as

needed.

○ Manage and prioritize administrative tasks, delegating as appropriate, to

optimize workflow and efficiency.

**Qualifications**:

- Bachelor's degree in business administration, communications, or a related field

(preferred).
- Minimum of 3-5 years of experience in a progressive administrative role, with a

strong track record of supporting senior executives.
- Exceptional organizational and time management skills with the ability to

prioritize multiple tasks, meet deadlines, and handle pressure effectively.
- Outstanding communication, interpersonal, and writing skills with a keen eye for

detail and a commitment to accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and

other relevant software programs (e.g., project management tools, calendar

management software).

Personal Attributes
- Discretion and professionalism in managing confidential information and

sensitive matters.
- Strong work ethic with the ability to take initiative, anticipate needs, and work

independently with mínimal supervision.
- Calm and composed demeanour, especially under pressure, with the ability to

manage multiple priorities effectively.
- Excellent interpersonal skills with the ability to build rapport with people at all

levels, fostering positive and productive relationships.
- Adaptability and a willingness to learn new skills and technologies to stay

up-to-date in a fast-paced environment.

**Job Type**: Permanent

Pay: ₹12,000.00 - ₹35,000.00 per month

Schedule:

- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application Deadline: 30/09/2024
Expected Start Date: 01/10/2024