Mt - Ap - Invoicing

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- If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team that’s shaping the future, this is your moment._

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- Responsibilities:_

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- _Work with large volume excel spread sheet to validate the data and post invoices as per the defined process guidelines. Utilize automation tools available for large volume of invoice postings and validations._
- _Work with different teams including Client AP team, vendors, procurement, and sales teams in resolving invoice rejections and Invoice exceptions (reverse, re-post, solve master data issues, po issues, price, quantity, General Ledger etc.)._
- _Experience in handling goods returns related queries i.e., shipping returns - Full returns, partial returns, restocking, RMA returns etc._
- _Update invoice queries in the tracker and establish required follow up as per the defined follow up guidelines, with both vendors & Client teams and escalate in a timely manner to resolve issues._
- _Closely work with Client teams in resolving exceptions related to goods receipt, price, quantity, and other PO issues and post the invoices in a timely manner._
- _Maintain 100% accuracy & turnaround time in invoice processing and support delivery Manager in circulating necessary reports._
- _Update exception logs for process related exceptions and explanations as and when received Client AP teams, and other audit and quality teams._
- _Update SOPs as and when there is a change in the process and approved by relevant Client AP team and approvers._
- _Independently perform transactional tasks within defined process compliance._
- _Act as first point of contact for escalations to resolve any outstanding queries from Vendors and Client teams._
- _Perform reconciliations for assigned vendor accounts as per the defined timelines with accuracy, reconciliations include Vendor statement reconciliation, goods received vs. invoice receipt (GRIR) analysis, resolve vendor disputes & resolve invoice blocks. Establish approved follow up mechanism to resolve and close the open items with accuracy._
- _Adhere to internal compliance policies and guidelines established by the management on daily operational activities._
- _Periodically review supplier accounts on direct debits, duplicate payments, clear vendor Credits and Debit balances and support in resolving payment fallouts and invoice blocks._
- _Make corrections to the transactions as per the guidance received from quality and audit teams._
- _Support and contribute to data collation & report building for agreed operational metrics._
- _Required hands-on experience in using excel to create reports, Pivot table, formatting and cleansing the data._
- _Perform transaction research (deep dive and build insights) to create root cause analysis for the error / issues reported by Client AP team and other audit and quality teams._
- _Support quality/audit teams in transaction audits and share relevant support documents with appropriate approvals as and when requested._
- _Support team priorities and initiatives._

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- Additional Responsibilities:_

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- _On daily basis coordinate with Manager on distribution of the work based on resources available for the day._
- _Review/update Standard Operating Procedures (SOPs) as and when changes are approved by Client AP team._
- _Work closely with Client team to review AP ageing and establish follow up mechanism to resolve and close open items with accuracy. Support Client AP teams in building Cash flow / payment forecasting where necessary._
- _Develop and maintain comprehensive documentation related to processes, best practices, and resolutions._
- _Periodically review Standard Operating Procedures (SOPs) with Client SMEs to capture the changes and get them signed off with relevant approvers._
- _Identify process improvement projects and work with Client SMEs and Transformation to formalize the solutions and support in implementation on the ground._
- _Review /update Root Cause Analysis (RCA) provided by the accountant and work with Client-SMEs in formalizing the resolutions and updating them into SOPs._
- _Perform payment sample audit and educate the teams on errors with approved resolution. Record errors along with Corrective Action and Preventive Action (CAPA) for the errors._
- _Review issues highlighted by the Clint team and audit teams, perform appropriate deep dive analysis to build Actions to prevent recurrence._
- _Partner with