Assistant Event Coordinator
1 week ago
We are seeking a proactive, organized, and dynamic individual to support our executive team in a hybrid role that combines Executive Assistant and Event Coordination responsibilities. This position is ideal for someone with 1-3 years of experience who thrives in a fast-paced environment, is detail-oriented, and enjoys juggling multiple priorities—from managing schedules to executing high-impact events.
**Responsibilities**:
**Executive Assistant Duties (60%)**
- Manage daily calendars, appointments, and travel arrangements for senior executives
- Prepare briefing documents and meeting agendas
- Handle confidential information with discretion
- Liaise with internal teams and external stakeholders
- Process expenses and handle administrative tasks
- Provide occasional personal assistance including errands and household coordination (if required)
**Event Coordination Duties (40%)**
- Plan and execute internal and external events (team-building activities, corporate events, client meetings, etc.)
- Manage event logistics: venue booking, catering, AV setup, travel arrangements, guest lists
- Track budgets, timelines, and post-event follow-up
- Coordinate with vendors, agencies, and venues
- Ensure brand consistency and high standards of presentation at all events
**Qualification:
- **
- 1-3 years of experience as an Executive Assistant, PA, or Event Coordinator (or in a similar administrative role)
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Experience using event management tools is a plus (e.g. Eventbrite, Asana, Trello)
- Ability to work independently and handle sensitive information professionally
- Flexibility to work occasional evenings or weekends for events
**Salary:
- 20,000 - 28,000 per month**
**Experience: 1 - 3 years**
**Job Location: Noida Sector 62**
Pay: ₹15,000.00 - ₹22,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Schedule:
- Day shift
**Experience**:
- Events management: 1 year (required)
Work Location: In person
Application Deadline: 06/07/2025
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