Executive - Accounts & Administration

**Job Description for Accounts and Administration Executive (12-month contract)**

**Job Title**: Accounts and Administration Executive (Contract)

**Organisation**: Aastrika Foundation

**Work Location**: Koramangala, Bangalore - 560034

**Reports to**: Director - Finance and Operations & Lead - Finance, Aastrika Foundation

**Job Type**: Full Time

**Required Experience**: 3-5 years

**Organisation Profile**:
Aastrika Foundation is an initiative in the Nilekani Philanthropies ecosystem. Aastrika aims to ensure rights based, respectful, dignified, timely, and apt maternal care. Aastrika has two areas of focus: capacity building of healthcare workers through a digital learning platform, and establishment of a professional midwifery cadre in India.

Aastrika SPHERE is a collaborative digital learning platform to support capacity building of healthcare workers at scale to improve maternal health outcomes across India. This is implemented through alliances with like-minded partners and development sector experts. SPHERE is an instance of Societal Platform thinking, a way to address societal challenges at scale, with speed, sustainably.

Aastrika Foundation has several initiatives to establish professional midwives as a prominent and successful cadre in India. These include establishment of a Bangalore-based midwife-led care unit (MLCU), support for the Government of India’s Nurse Practitioner in Midwifery (NPM) initiative, programmes to increase awareness and demand for midwifery among families, research programmes to learn and disseminate knowledge, and advocacy work.

Aastrika Foundation’s long-term vision includes:
1. Improved engagement of midwives at the institutional level.

2. Evidence-based proportion of normal deliveries to C-sections across the country.

3. Improved adherence to global / WHO standards of maternity care across India.

4. Better postpartum health conditions of women.

5. Changed perspective of medical fraternity.

6. Women having enhanced knowledge on their rights, treatment and care.

**About the Role**:
**Accounting Responsibilities**:

- Manage day-to-day accounting operations, including accurate recording of all financial transactions and maintaining company accounts & ledgers as per company accounting standards and GAAP.
- Handle daily financial transactions including cash receipts, bank and cash payments, and supporting documentation.
- Perform various reconciliations including bank, credit card statements, and monthly Debtors/Creditors ledgers and ensure proper categorization of expenses and income.
- Oversee accounts payable processes, including verifying and approving invoices, preparing payments, and ensuring accurate vendor details.
- Assist in payroll processing, ensuring accurate data entry, timely payments, and compliance with labour laws.
- Verify and validate petty cash and travel expense reports, ensuring adherence to company policies and timely reconciliation.
- Prepare, process, and file various tax returns, including monthly and quarterly TDS (Tax Deducted at Source), GST (Goods and Services Tax), and Professional Tax, ensuring timely payments and compliance.
- Reconcile TDS and GST data with relevant statements (e.g., 26AS, GSTR 2B) and address any discrepancies.
- Coordination with Statutory Auditors for interim and annual statutory audit of the company.
- Assist with financial reporting, budget variance analysis, and provide necessary financial data for audits and other requirements.
- Manage bank relationships for KYC compliance, signatory updates, and documentation.
- Assist in programme procurement of goods & services as per company and statutory guidelines.
- Support asset register maintenance.

**Administration Responsibilities**:

- Oversee general office administration, including managing office supplies, equipment maintenance, and vendor coordination for office services.
- Assist in organizing company meetings, events, and travel arrangements as needed.
- Maintain and organize administrative files, records, and documentation.
- Procuring office utilities and refreshment materials on time, maintaining office cleanliness and Hygiene in coordination with Office assistant.
- Support administration, logistics, procurement activities as and when required.
- Maintain Inventory track and conduct periodic physical inventory checks.

**Required Skills and Qualifications**:

- **Education**: Commerce Graduate or Master's degree in Commerce.
- **Experience**: 3-5 years of relevant experience in Accounting, taxation, and Administrative roles.
- **Technical Skills**: Proficient in Tally ERP 9, MS Office tools (Excel, Word, power point), Saral TDS and familiarity with Bank Portals, GST Portal, Income Tax portals.
- **Knowledge**: Sound understanding of accounting principles, Indian taxation (TDS, GST, Professional Tax), labour law compliance, and general office administration best practices.
- **Attributes**: High level of accuracy, strong attention to detail, excellent