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Personal Assistant

2 weeks ago

Kochi Kerala, India Ms Aster Pvt. Ltd Full time

**Personal Assistant to Company Director**

**Main Location -Kochi ,Kerala**

**Business Travel - India, Abroad**

The PA to the Director must be aware of the organisations aims and objectives and work to help the Director make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

Main Tasks:

- Diary management - outlook experience essential
- Booking meetings/appointments
- Business travel - booking flights, hotels, car hire, valet parking etc
- Organising visas
- Arranging visa invitation letters to overseas visitors
- Maintaining MD’s travel log
- Maintaining MD’s planner
- Reconciling monthly expenses
- Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
- Fielding calls for MD & taking messages
- HR Administration - contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences
- Organising food/refreshments for MD lunches
- Inputting and updating contact details into Outlook
- Managing office and Staffs,and contracts
- Managing Labours contract
- Carrying out research for particular projects as requested by MD
- Organising corporate & staff events
- Assisting with the organisation of exhibitions and possibly attending if required
- Managing First Aid and Gym Training
- Taking minutes at various management meetings & typing up minutes
- Organising interviews/ liaising with recruitment agencies
- Purchasing various items for MD as and when required
- Paying personal bills for MD
- Organising medical/dental appointments
- Organising MD’s personal/family cars - insurance, MOT, servicing, repairs etc.
- Organising MD’s personal hobby of motor racing - insurance, track/test days, flights & hotels were required. Arranging flights/hotels for race team
- Assisting MD with personal holiday/events
- Paperwork & duties

Pay: ₹20,000.00 - ₹40,000.00 per month

Schedule:

- Rotational shift

**Education**:

- Bachelor's (preferred)

**Language**:

- English (preferred)

Willingness to travel:

- 100% (preferred)

Work Location: In person