Gem Tender

3 days ago

Behala Kolkata West Bengal, India Chandrani Compliments & Export Pvt ltd Full time

**Job Title**: GEM Tender Executive

**Location**: Kolkata

**Department**: Procurement / Operations

**Reports To**: [Manager/Supervisor Title]

**Job Summary**:
**Key Responsibilities**:

- **Tender Management on GEM Portal**:

- Identify relevant tenders on the GEM portal as per the company’s business requirements.
- Review and analyze tender documents to ensure all requirements are understood and met.
- Prepare and upload the necessary documents for the tender submission, ensuring compliance with all specified guidelines.
- **Bid Submission and Documentation**:

- Coordinate with the internal team (finance, legal, technical, etc.) to gather the required documents and certifications.
- Ensure all the required forms, financial bids, and technical documents are filled and uploaded correctly.
- Ensure timely submission of bids before the deadline.
- **Tender Compliance & Due Diligence**:

- Ensure all tenders comply with the rules and guidelines set forth by the GEM portal and government regulations.
- Maintain knowledge of changing GEM guidelines and government procurement policies.
- Track and follow up on the status of tenders after submission.
- **Communication with Vendors and Internal Teams**:

- Liaise with internal departments (finance, legal, technical, etc.) for necessary approvals, documents, and clarifications.
- Coordinate with vendors for the submission of supporting documents, product catalogs, and technical specifications.
- Maintain clear and effective communication with government authorities for any clarifications or updates related to tenders.
- **Bid Evaluation and Reporting**:

- Assist in the evaluation of bids once they are opened and assess compliance with requirements.
- Prepare reports or summaries of bid statuses, deadlines, and outcomes for management review.
- **Maintain Tender Records**:

- Maintain an organized record of all tender documents, communications, and submissions.
- Ensure proper filing and tracking of tenders for future reference and audits.
- **Follow Up on Tender Status**:

- Track tender results and follow up with the respective government department on the outcome.
- Notify the team regarding successful or unsuccessful tender outcomes.
- **Market Research & Updates**:

- Regularly monitor GEM and other government platforms for new opportunities.
- Stay updated with industry trends, regulations, and any changes to government procurement processes.

**Required Skills & Qualifications**:

- Bachelor’s degree in Business Administration, Commerce, or a related field.
- Proven experience in handling GEM tenders or government procurement processes.
- In-depth knowledge of the GEM portal and government e-procurement systems.
- Strong attention to detail with the ability to manage multiple tenders simultaneously.
- Good communication skills to effectively coordinate with both internal teams and external vendors.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Proficient in MS Office Suite (Word, Excel, PowerPoint).
- Knowledge of government procurement laws, regulations, and processes is an advantage.

Pay: ₹8,400.32 - ₹38,475.49 per month

**Benefits**:

- Provident Fund

Work Location: In person

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