Admin Assistant

1 week ago

Mysuru Karnataka, India THE QUORUM HOTEL Full time

**About the Role**:
The Hotel Back Office Admin Assistant plays a vital role in supporting the smooth daily operations of the hotel. This position provides critical administrative and clerical support to various departments, ensuring the efficient functioning of the back office.

**Responsibilities**:
**Administrative Duties**:

- Manage calendars for assigned personnel, including scheduling appointments, travel arrangements, and meetings.
- Draft and edit various documents such as letters, reports, and presentations using word processing software.
- Create and maintain spreadsheets and databases for data entry, organization, and analysis.
- Maintain filing systems (both physical and digital) to ensure efficient document retrieval and organization.
- Order and manage office supplies and inventory.

**Back Office Support**:

- Assist with accounts payable and receivable processes, including data entry and verification.
- Process payroll and expense reports as needed.
- Compile and analyze data and generate reports as required by different departments.
- Liaise with vendors and suppliers to ensure timely deliveries and maintain positive relationships.
- Assist with human resources tasks such as onboarding new employees and managing employee files.

**Additional Responsibilities**:

- Attend departmental meetings and take accurate minutes.
- Provide general support to other colleagues as needed.
- Maintain a professional and positive work ethic, contributing to a collaborative and efficient team environment.

**Qualifications**:

- High school diploma or equivalent preferred.
- Minimum of 1-2 years of experience in an administrative or clerical role, preferably within the hospitality industry.
- Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with the ability to build rapport with colleagues, vendors, and guests.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs.
- Strong attention to detail and accuracy with a commitment to quality and efficiency.
- Ability to work independently and as part of a team.
- Experience in the hotel industry or a related field is a plus.

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Provident Fund

Schedule:

- Day shift
- Fixed shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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