Admin & Purchase Assistant

Job Title Admin Purchase Assistant Department Administration Reports to Factory Admin Manager Position Overview The Admin Purchase Assistant will support daily administrative operations and ensure smooth procurement processes within the organization This role requires strong coordination skills attention to detail timely execution of tasks and the ability to maintain accurate records and vendor relationships The role contributes directly to operational efficiency by assisting in purchases documentation and general office administration What you will own and be responsible for 1 Administrative Support Manage day-to-day office administration activities Handle documentation filing mail courier management and record keeping Coordinate with internal departments to facilitate administrative needs Schedule meetings maintain calendars and support travel arrangements when needed 2 Procurement Purchase Coordination Assist in sourcing suppliers collecting quotations and preparing comparative statements Raise purchase requests PR and purchase orders PO as per internal guidelines Follow up on order fulfillment delivery schedules and invoice submission Maintain updated vendor databases and price lists 3 Inventory Asset Management Track office supplies stationery and pantry items ensure timely replenishment Assist in maintaining records of company assets and equipment Coordinate with vendors for maintenance repairs and service requirements 4 Vendor Management Communicate with vendors regarding requirements negotiation orders and deliveries Ensure vendor compliance with timelines quality standards and documentation needs Support vendor onboarding by collecting and verifying required documents 5 Documentation Compliance Maintain accurate and up-to-date administrative and purchase records Assist in preparing reports for management review Ensure adherence to procurement policies approval workflows and audit requirements 6 Coordination Support Support HR and Accounts teams with basic documentation logistics and coordination Assist in organizing company events meetings facility arrangements and office upkeep Liaise with internal stakeholders to ensure smooth workflow and problem resolution Requirements Who you will work with In addition to standard corporate teams HR Finance Operations Management you will closely collaborate with Vendors and suppliers Admin Facility teams Outlet Managers Unit Heads Procurement Accounts departments Qualifications Bachelor s degree in Administration Commerce or a related field 2-3 years of experience in administration or procurement roles Strong organizational coordination and time-management skills Proficiency in MS Office Excel Word Outlook and basic documentation Good communication and negotiation skills Ability to multitask and work independently with minimal supervision High attention to detail reliability and professionalism Benefits Benefits Competitive salary and benefits package Chance to make a significant impact on the company s success Fun and collaborative work environment with passionate colleagues Product discounts and perks pH4 Food Beverages Pvt Ltd was founded in 2009 by four Bengaluru locals with the goal of building a world-class craft brewery in Bengaluru that would stand the test of time and become a part of the city s cultural landscape pH4 has evolved over the last 14 years since its inception and is in pursuit of its purpose of building brands around crafted customer experiences - through hand-crafted innovative and quality beverages food and spaces pH4 s primary brand TOIT is India s most well-known craft brewery and pub brand and is currently in Bangalore Mumbai and Pune with more outlets in the works