Billing Assistant

5 days ago

Changodar Ahmedabad Gujarat, India LEEDAX Lighting Technologies Full time

**Job Title**: Billing & Dispatch Executive **Roles and Responsibilities**:
As a Billing & Dispatch Executive, you will be responsible for ensuring smooth coordination between billing, invoicing, and dispatch operations. Your role is critical in maintaining accuracy, efficiency, and timely delivery of goods/services.

**Key Responsibilities**:
**Billing & Invoicing**:

- Prepare accurate sales invoices and credit notes in line with company policies.
- Verify customer details, product pricing, discounts, and applicable taxes before finalizing bills.
- Maintain and update billing records in ERP/software.
- Coordinate with the accounts team for payment follow-ups and reconciliation.
- Ensure compliance with GST and other statutory requirements.

**Dispatch & Logistics Coordination**:

- Coordinate with warehouse/production teams to schedule and plan timely dispatches.
- Generate delivery challans, e-way bills, transport documents, and shipment labels.
- Track shipments and ensure on-time delivery to customers.
- Liaise with transporters, courier partners, and logistics providers for smooth dispatch.
- Maintain dispatch records and update customers on shipment status.

**Documentation & Reporting**:

- Maintain proper filing of invoices, challans, transport documents, and dispatch records.
- Prepare daily/weekly/monthly reports on billing and dispatch status.
- Highlight discrepancies, delays, or issues to management for timely resolution.

**Customer Support & Coordination**:

- Address customer queries related to invoices, dispatch, and delivery timelines.
- Coordinate with sales and customer support teams for order fulfillment.
- Handle returns, replacements, and related documentation.

**General Responsibilities**:

- Ensure accuracy, timeliness, and compliance in all billing and dispatch activities.
- Assist in audits by providing necessary records and reports.
- Continuously improve processes to enhance efficiency and reduce errors.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

**Experience**:

- Billing & Dispatch: 2 years (required)

**Language**:

- Gujarati, Hindi (required)

**Location**:

- Changodar, Ahmedabad, Gujarat (required)

Work Location: In person

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