Billing Assistant

5 days ago

Changodar Ahmedabad Gujarat, India LEEDAX Lighting Technologies Full time ₹ 1,50,000 - ₹ 20,00,000 per year

Job Title: Billing & Dispatch Executive Roles and Responsibilities:

As a Billing & Dispatch Executive, you will be responsible for ensuring smooth coordination between billing, invoicing, and dispatch operations. Your role is critical in maintaining accuracy, efficiency, and timely delivery of goods/services.

Key Responsibilities:

Billing & Invoicing:

  • Prepare accurate sales invoices and credit notes in line with company policies.
  • Verify customer details, product pricing, discounts, and applicable taxes before finalizing bills.
  • Maintain and update billing records in ERP/software.
  • Coordinate with the accounts team for payment follow-ups and reconciliation.
  • Ensure compliance with GST and other statutory requirements.

Dispatch & Logistics Coordination:

  • Coordinate with warehouse/production teams to schedule and plan timely dispatches.
  • Generate delivery challans, e-way bills, transport documents, and shipment labels.
  • Track shipments and ensure on-time delivery to customers.
  • Liaise with transporters, courier partners, and logistics providers for smooth dispatch.
  • Maintain dispatch records and update customers on shipment status.

Documentation & Reporting:

  • Maintain proper filing of invoices, challans, transport documents, and dispatch records.
  • Prepare daily/weekly/monthly reports on billing and dispatch status.
  • Highlight discrepancies, delays, or issues to management for timely resolution.

Customer Support & Coordination:

  • Address customer queries related to invoices, dispatch, and delivery timelines.
  • Coordinate with sales and customer support teams for order fulfillment.
  • Handle returns, replacements, and related documentation.

General Responsibilities:

  • Ensure accuracy, timeliness, and compliance in all billing and dispatch activities.
  • Assist in audits by providing necessary records and reports.
  • Continuously improve processes to enhance efficiency and reduce errors.

Job Types: Full-time, Permanent

Pay: ₹15, ₹20,000.00 per month

Experience:

  • Billing & Dispatch: 2 years (Required)

Language:

  • Gujarati, Hindi (Required)

Location:

  • Changodar, Ahmedabad, Gujarat (Required)

Work Location: In person

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