Process Coordinator

1 week ago

Hyderabad, India AE Square Im-Migration Services Full time

Greeting and Welcoming Visitors: Receptionists are responsible for creating a positive first impression by greeting and welcoming visitors, clients, or guests. They ensure that visitors feel comfortable and provide them with any necessary assistance.

Answering Phone Calls: Receptionists handle incoming phone calls and direct them to the appropriate departments or individuals. They may also take messages and relay them accurately to the intended recipients.

Managing Incoming and Outgoing Mail: Receptionists handle incoming mail, packages, and deliveries. They distribute mail to the relevant individuals or departments and ensure that outgoing mail is sent promptly.

Scheduling and Managing Appointments: Receptionists often manage appointment calendars, schedule meetings, and arrange conference room bookings. They coordinate with internal staff and external clients to find suitable meeting times and maintain the appointment schedule.

Maintaining Reception Area: Receptionists keep the reception area clean, organized, and presentable. They may also be responsible for arranging magazines, brochures, and other reading materials for visitors.

Managing Access and Security: Receptionists monitor and control access to the premises by ensuring that visitors sign in, issue visitor badges, and notify employees of their arrival. They may also assist in maintaining security protocols, such as verifying identification and ensuring compliance with entry procedures.

Assisting with Administrative Tasks: Receptionists often provide administrative support to various departments or individuals within the organization. This may include tasks such as data entry, filing, photocopying, and managing office supplies.

Providing Information and Assistance: Receptionists serve as a source of information by answering general inquiries from visitors and providing directions or guidance. They may also provide basic information about the organization's products, services, or procedures.

Maintaining Records: Receptionists may be responsible for maintaining visitor logs, contact lists, and other administrative records. They ensure that these records are accurate, up-to-date, and easily accessible when needed.

Collaborating with Internal Teams: Receptionists often collaborate with other departments, such as facilities management, HR, and executive assistants, to ensure smooth operations and effective communication within the organization.

It's important to note that the specific roles and responsibilities of a receptionist may vary depending on the organization's size, industry, and specific requirements.

**Salary**: ₹19,500.00 - ₹25,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Work Location: One location

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