Executive Assistant to Principal

3 days ago

Bengaluru, India AcadsHR Full time

**yrs**:
Experience

**N/A**:
Class

**ICSE**:
Curriculum

**N/A**:
Salary Offered

**N/A**:
Qualification Required

Preferably Female

Any Graduate

Executive Assistants generally ensure the smooth-running of the school, working both on a one-to-one basis with the other executives, but also on a wider basis with internal and external clients. A standard Executive Assistant job description for a school entails:

- Acting as the point of contact between the executives and internal or external colleagues
- Organising meetings and booking meeting rooms
- Handling correspondence directed to managers
- Making travel arrangements and detailed travel itineraries
- Taking dictation and minutes and writing them up subsequently
- Producing reports and presentations
- Maintaining the current filing and database system, and looking for ways to improve current systems

The Principal’s Executive Assistant is responsible to the Principal for:

- Preparation and presentation of the Principal’s outward correspondence
- Receipt, checking and filing of the Principal’s correspondence
- Receipt and maintenance of the Principal’s appointment times
- Maintenance of student confidential records including personal files and correspondence
- Maintenance parent/student records and associated correspondence; maintain confidential correspondence for the Principal as required
- In-house functions - responsible for preparing formal invitations, rsvp, liaise with caterers/co-ordinate catering and assist with set up; and at functions; current RSA
- Preparation and printing of letters of support; co-ordinate, set up/clear luncheon of invited guests; prepare Programmes for various activities, eg Inductions, Carol Services, various invitations as required and maintenance of rsvp, etc. Minute Secretary to the Principal’s Executive
- Minute Secretary of the Scone Grammar School Council

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