Stores Officer

**Primary Purpose**:
We are seeking a highly organized and detail-oriented individual to join our team as a Stores Officer/In-charge for our procurement department in the dairy plant. The Stores Officer will be responsible for efficient and effective management of all procurement-related activities within the organization.

**Key Accountabilities/Activities**:
**Procurement Planning and Execution**:

- Collaborate with the procurement team to develop procurement plans based on the organization's requirements.
- Coordinate with internal stakeholders to identify procurement needs and ensure timely procurement of goods and services.
- Execute procurement processes in accordance with company policies and procedures.

**Vendor Selection and Management**:

- Identify potential vendors and suppliers, conduct vendor evaluations, and maintain a database of approved vendors.
- Source and negotiate with vendors to obtain competitive pricing, favorable terms, and high-quality products/services.
- Establish and maintain strong relationships with vendors to ensure timely delivery and resolve any issues that may arise.

**Purchase Order Processing**:

- Generate purchase orders based on approved requisitions and ensure accuracy of order details.
- Monitor purchase order status, follow up with vendors on delivery schedules, and resolve any discrepancies or delays.
- Coordinate with receiving department to ensure timely receipt and inspection of ordered items.

**Inventory Management**:

- Maintain accurate records of inventory levels, track stock movements, and monitor stock replenishment requirements.
- Conduct regular stock counts and reconcile physical inventory with system records.
- Optimize inventory levels to minimize stockouts and excess inventory, ensuring efficient utilization of working capital.

**Documentation and Record-Keeping**:

- Maintain comprehensive documentation and records of procurement transactions, including purchase orders, invoices, and contracts.
- Ensure all procurement-related documents are properly filed and easily retrievable.
- Prepare regular reports on procurement activities, vendor performance, and inventory status.

**Compliance and Quality Assurance**:

- Ensure compliance with procurement policies, procedures, and relevant regulatory requirements.
- Collaborate with quality assurance team to establish and maintain quality standards for procured goods and services.
- Conduct periodic audits to ensure adherence to procurement processes and identify areas for improvement.

**Team Collaboration**:

- Work closely with cross-functional teams, including finance, production, and logistics, to ensure smooth procurement processes and timely delivery of materials.
- Provide support and guidance to procurement team members, fostering a collaborative and productive work environment.

**Work Relations**:
**Internal**:

- Reporting Purchase Officer for all Functional as well as administrative purposes.
- Second level reporting to COO
- Interface with Production, Quality Control Team, Maintenance, and Procurement teams
- Interface with HR teams.

**External**:

- Interface with various clients, suppliers, regulatory agencies, Service Providers

**Qualification**:

- **Essential**:_M. Com / MBA (SCM)

**Experience**:

- **Essential**_: Knowledge on Dairy Stores Management, Knowledge on SAP or other ERP System_
- 3 + Years of experience supply chain management, business administration, or a related field.
- Proven experience in procurement and stores management, preferably in the manufacturing or dairy industry.
- Strong knowledge of procurement principles, practices, and procedures.
- Excellent negotiation and vendor management skills.
- Proficient in using procurement software and computerized inventory management systems.
- Detail-oriented with excellent organizational and analytical skills.
- Strong communication and interpersonal skills.
- Ability to work effectively under pressure and meet tight deadlines.

**Work Environment**:24 X 6 (6 days a week)

**Shift Details**:General Shift. (09:00 AM - 5:00 PM), Shift might rotate

**Salary**: ₹10,000.00 per month

Ability to commute/relocate:

- Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

Work Location: One location