Admin Assistant

**1. Office Management & Organization**
- Maintain and organize office files, records, and documents, ensuring that they are easily accessible while being systematically categorized for future reference; oversee office supplies inventory, placing orders as necessary to prevent shortages that could hinder daily operations.
- Ensure that all office equipment, including printers, computers, and telecommunication systems, are functioning optimally; coordinate with service providers or IT personnel when maintenance or repairs are required.

**2. Communication & Correspondence Handling**
- Draft, proofread, and distribute business letters, reports, meeting minutes, and other correspondence, ensuring accuracy and professionalism in all written communication while adhering to company standards and formatting guidelines.

**3. Scheduling & Calendar Management**
- Coordinate and manage appointments, meetings, and travel arrangements for executives and staff members, ensuring that schedules are optimized and conflicts are minimized; send reminders and prepare necessary documents or materials required for meetings.
- Arrange conference calls, video meetings, and corporate events, ensuring that all logístical details are handled efficiently, from booking venues and catering services to setting up presentation equipment.

**4. Data Entry & Record Keeping**
- Input, update, and maintain databases, ensuring that all records, whether financial, client-related, or internal employee documentation, are accurate, up to date, and securely stored; generate reports when required by management.
- Handle confidential and sensitive information with the highest level of discretion and integrity, ensuring compliance with company policies and data protection regulations.

**5. Supporting HR & Financial Processes**
- Assist with HR-related tasks, including onboarding new employees, maintaining attendance records, and processing employee requests for leaves or benefits; facilitate smooth communication between HR and employees by providing necessary administrative support.
- Support finance and accounting teams by processing invoices, expense reports, and petty cash reimbursements while ensuring that financial records are accurately documented and stored for future auditing and compliance purposes.

**6. Customer Service & Front Desk Operations**
- Welcome visitors, clients, and business associates, ensuring that they receive the necessary assistance and are directed to the appropriate personnel or department; maintain a professional and friendly demeanor while representing the company.
- Handle customer inquiries, complaints, or feedback, forwarding them to the relevant department when necessary, and ensuring that all interactions reflect positively on the organization’s reputation.

**7. Process Improvement & Special Projects**
- Identify inefficiencies in administrative processes and propose improvements that could enhance productivity and workflow, whether by implementing new software solutions, streamlining communication channels, or automating repetitive tasks.
- Assist with special projects assigned by management, which may involve event coordination, research assignments, or participation in company initiatives that require cross-departmental collaboration.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person