Executive Assistant

We are seeking a highly organized and efficient **Executive Assistant (EA)** to join our marketing company. As an EA, you will play a crucial role in providing comprehensive administrative support to our founder, ensuring smooth day-to-day operations and exceptional client servicing. You will be responsible for managing the founder's schedule, coordinating meetings, communicating with clients and prospects, and supporting various administrative tasks. This is a dynamic and fast-paced role that requires excellent multitasking abilities, strong communication skills, and a proactive approach.

**Responsibilities**:

- Manage and organize the founder's schedule, including arranging appointments, meetings, and travel arrangements.
- Prioritize and coordinate meetings, ensuring the founder's time is optimized and conflicts are minimized.
- Prepare meeting materials, presentations, and reports as requested.
- Act as a liaison between the founder and internal/external stakeholders, handling communications with professionalism and confidentiality.
- Conduct research and provide relevant information for decision-making or upcoming meetings.
- Serve as a point of contact for clients, ensuring their inquiries and requests are addressed promptly and professionally.
- Assist in managing client accounts, maintaining accurate records, and updating contact information.
- Collaborate with the marketing team to gather necessary materials and information for client presentations or proposals.
- Proactively identify opportunities to enhance client satisfaction and provide exceptional service.
- Assist in organizing company events, conferences, and team meetings.
- Take meeting minutes and distribute them to relevant stakeholders.
- Assist in the recruitment process by conducting initial screenings and scheduling interviews.
- Maintain confidentiality of sensitive information and exercise discretion when handling confidential matters.
- Complete Secretarial and Administrative support.
- Proper record keeping and documentation of soft and hard copies.
- Ensuring everyone within the team is up to date and sticks to the deadlines.

**Requirements**:

- Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in a fast-paced environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Exceptional communication skills, both written and verbal, with a keen eye for detail.
- Strong interpersonal skills and the ability to build professional relationships with clients, colleagues, and stakeholders.
- Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
- Self-motivated and proactive, with a solution-oriented mindset and the ability to work independently.
- You will have access to all kinds of information, future strategy, and other sensitive areas.
- The highest level of confidentiality, loyalty, and honesty is an integral part of the position.
- Uphold a strict level of confidentiality.
- Should be enthusiastic enough to learn new skills and avenues to grow the company.
- Good experience with Microsoft Excel, Powerpoint, Word, and other documents.
- Good communication and written skills are required.
- Personality: Convincing, collaborating, self-motivated, self-started, attentive, accountable, and strong management skills.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹12,000.00 - ₹19,000.00 per month

**Benefits**:

- Flexible schedule
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

COVID-19 considerations:
The office premises are sanitized every day and employees are required to wear masks and follow COVID protocols.

**Education**:

- Bachelor's (preferred)

**Experience**:

- Management: 1 year (preferred)
- total work: 1 year (preferred)