Front Desk Executive

5 days ago

Gurugram Haryana, India Qutone Ceramic Pvt Ltd Full time

**Key Responsibilities**:
**Reception Duties**:

- Serve as the primary contact for visitors and clients, providing a warm and professional welcome.
- Answer and route incoming phone calls with a high standard of phone etiquette.
- Manage visitor logs and ensure security protocols are followed.

**Appointment Scheduling**:

- Coordinate and schedule meetings, appointments, and conference calls for staff and management.
- Maintain and update calendars to ensure all appointments are managed efficiently.
- Prepare and distribute meeting agendas and materials as required.

**Administrative Support**:

- Perform general clerical duties including data entry, filing, and document management.
- Oversee vendor management tasks such as coordinating deliveries and managing supplier relationships.

**Office Management**:

- Ensure the reception area and meeting rooms are tidy and presentable.
- Monitor and manage office supplies inventory, ordering items as needed.
- Support various departments with administrative tasks and projects as required.

**Communication and Coordination**:

- Facilitate clear and effective communication within the office and with external partners.
- Handle sensitive and confidential information with discretion.
- Resolve any issues or concerns from clients or staff promptly and professionally.

**Qualifications**:

- **Education and Experience**:

- Prior experience in a front office or administrative role is mandatory.
- Relevant certification in office administration or a related field is a plus.
- **Skills and Abilities**:

- Excellent interpersonal and communication skills with a polished phone manner.
- Strong organizational and time-management skills with an eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
- Ability to multitask and handle a variety of responsibilities in a fast-paced environment.
- **Additional Knowledge**:

- Capability to manage and prioritize tasks effectively, demonstrating a high level of professionalism and reliability.

**What We Offer**:

- A supportive and collaborative work environment.
- Opportunities for professional development and career growth.
- Competitive salary and benefits package.

Pay: ₹350,000.00 - ₹400,000.00 per year

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 4 years (required)

**Language**:

- English (required)

Work Location: In person

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