Executive Assistant

1 day ago

Hyderabad, India Acheron Software Consultancy Full time

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Managing Director by acting as the point of contact among executives, employees, clients and otheí external partner.

**Roles and Responsibilities**:

- Minimum 1 and Maximum of 3years of experience in developing UI
- Should Complete a broad variety of administrative tasks like: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the MD’s schedule is followed and respected. Provides “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the MD’s time and office.
- Works closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and providing updates.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting
- acknowledgement letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through to successful completion, often with deadline reminders.
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
- Managing information flow in a timely and accurate manner
- Managing executives calendars and set up meetings
- Make travel and accommodation arrangements, both domestic and international
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system

**Requirements**:

- Good organizational skills, and the ability to maintain a realistic balance among multiple priorities
- Emotional maturity
- Maintains discretion and confidentiality
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Education: Any Bachelor’s or Master’s degree

**Key Skills**:
Executive Assistant, Scheduling Calendar Invite,Scheduling Meetings, MOM, Appointments, Presentation Skill, MS Office.

**Employment Type**:
Full time - WFO

**Job Location**:
Hyderabad

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