Tender Executive

5 days ago

Vasai Maharashtra, India Utility Engineers Full time

We at Utility Engineers Vasai East are seeking a highly motivated and detail-oriented Tender Executive to join our team. In this role, you will be responsible for managing the entire tender process, from identifying suitable opportunities to submitting winning bids. This is a critical position that requires a strong understanding of industrial compressors and related spares and services, excellent organizational skills, and the ability to work under tight deadlines.

**Key Responsibilities**:

- **Tender Identification and Analysis**:

- Proactively identify relevant tender opportunities from various platforms (e.g., GeM Portal).
- Analyze tender documents thoroughly to understand all technical specifications, commercial terms, and eligibility criteria.
- Maintain an updated database of keywords and new eligible tenders.
- **Bid Preparation and Submission**:

- Prepare comprehensive and accurate technical and commercial bids in accordance with tender requirements.
- Ensure all necessary documents, such as drawings, technical requirements, general PO terms and conditions, and statutory certificates, are attached.
- Adhere to bid submission deadlines.
- Collaborate with the technical team to ensure compliance with product specifications and performance parameters.
- Furnish a break-up of quoted rates including conversion cost, material cost, labor cost, overhead, and profit.
- Ensure all supporting documents for MSE/NSIC exemption are uploaded with the technical bid, if applicable.
- **Compliance and Documentation**:

- Ensure all bids comply with GeM terms and conditions, as well as specific buyer-added clauses.
- Maintain organized records of all tender updates, submitted bids, and related correspondence.
- Prepare and submit short summaries for bids as requested by management.
- Provide necessary test certificates, PDI reports, warranty certificates, and GST invoices along with the supplied items.
- Ensure proper packing and dispatch of items.
- **Communication and Coordination**:

- Communicate effectively with internal teams (e.g., Senior Accountant, HR) and external stakeholders regarding tender inquiries and updates.
- Respond promptly to clarification requests during the technical evaluation phase.
- Provide timely updates and feedback to management on tender statuses.

**Qualifications**:

- Proven experience as a Tender Executive or similar role, preferably in a trading company dealing with industrial compressors, spares, and services.
- Strong understanding of tender processes, particularly those related to government portals like GeM.
- Excellent analytical and organizational skills with a keen eye for detail.
- Ability to manage multiple tenders simultaneously and meet strict deadlines.
- Proficiency in documentation and record-keeping.
- Effective communication and interpersonal skills.

**Note**: The role requires a commitment to performance improvement and adherence to established internal processes to maximize our tender business.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- Tender: 2 years (required)

Work Location: In person

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