Tender Admin Executive

**Job Title**: Tender Cum Admin Executive
**Location**: Chennai
**Reports To**: Tender Manager

**Job Overview**:
We 2cqr automation private limited are looking for a highly organized and adaptable **Tender Cum Admin Executive** who will be responsible for managing and supporting tender submissions while performing essential administrative duties to ensure smooth office operations. This role will require a balance of attention to detail, excellent communication skills, and a proactive approach to managing both tender-related and general administrative tasks.

**Key Responsibilities**:
**Tender Management & Submission**:

- **Tender Preparation & Submission**:

- Review tender documents, ensuring a thorough understanding of the client’s requirements and specifications.
- Prepare and compile all required tender documents (technical proposals, financials, etc.) ensuring accuracy and compliance.
- Submit tender responses on time, ensuring all deadlines are met.
- **Tender Documentation & Compliance**:

- Ensure that all tender documents comply with company policies, regulatory requirements, and client guidelines.
- Maintain and organize digital and physical tender files, ensuring that all documents are easily accessible and up to date.
- **Bid Management**:

- Liaise with various departments to ensure bids are aligned with company offerings and client needs.
- Track the progress of active tenders, manage deadlines, and ensure follow-ups with clients or procurement teams when necessary.
- **Market Research & Opportunity Tracking**:

- Conduct research to identify potential tender opportunities in relevant markets and sectors.
- Maintain a database of upcoming tenders, deadlines, and client information for strategic planning.
- **Post-Submission Follow-up**:

- Track and monitor the outcome of tenders, including managing client feedback and analyzing unsuccessful bids to improve future submissions.

**Administrative Support**:

- **General Office Administration**:

- Handle general administrative tasks such as filing, preparing reports, managing correspondence, and organizing meetings.
- Ensure smooth office operations by managing office supplies, ordering materials, and maintaining inventory levels.
- **Database & Record Management**:

- Maintain and update the tender log/database, tracking the status of current and past tenders.
- Ensure accurate and organized storage of tender and project-related documents for easy access and retrieval.
- **Document Control & Filing**:

- Ensure that tender and project documents are filed and archived in a systematic manner for future reference.
- Maintain a system of document version control and ensure the confidentiality of sensitive data.
- **Vendor Coordination & Office Management**:

- Liaise with external vendors and service providers, including arranging for printing, delivery, or any legal document processing.
- **Report Preparation & Presentations**:

- Prepare reports on tender submissions, bid outcomes, and administrative activities for senior management.

**Qualifications**:

- Bachelor’s degree in business administration, Engineering, or a related field (preferred).
- 1-3 years of experience in tender management, administration, or office management.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with tender management software or tools.
- Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.

**Desired Skills**:

- Familiarity with the tendering process, documentation, and compliance standards.
- Excellent administrative skills, including document control, filing, and office coordination.
- Strong interpersonal skills and ability to work well with internal teams and external clients.
- Ability to handle multiple tasks simultaneously and maintain attention to detail under pressure.
- Knowledge of project management tools and practices is a plus.

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Morning shift

Work Location: In person