Executive Purchase

**Position Description**:
**Business Division**:
CreAgro

**Department**:
Project Management & Services

**Location**:
Udaipur

**Position Title**:
Executive - Supply Chain Management (Purchase)

**Level**:
E2 - E4

**Reporting to (Title)**:
SCM Manager

**Position Purpose**:
The role holder is responsible for assisting the SCM Manager in demand forecasting, sourcing, logistics planning and delivery of required materials viz. lab chemicals, consumables, glassware, lab equipment’s, etc to research teams at CreAgro. The role holder shall also help resolve any related service issues/ complaints.

**Strategic Responsibilities**:

**Operational Responsibilities**:
**Procurement & SCM Operations**
- Assist SCM Manager in preparing the demand forecasts for items required based on project plans.
- Convey requirements to vendors and suppliers with complete details - material specification, quantities, delivery date etc.
- Prepare documentation for import of the required materials and goods.
- Track shipments status and convey progress to users and ensure materials and goods are delivered as per committed delivery timelines.
- Ensure all procedures for procurement and delivery of material is complied with.
- Handling import related activities for raw material & consumables in coordination with the other team-members involved in this
- Keeping abreast of changes affecting both the supply of, and demand for, needed products and materials
- Involvement in project related procurement as and when required

**Vendor Management**
- Prepare documentation and assist in procedures for vendor empanelment.
- Collect invoices and submit to Finance for vendor payments.
- Facilitating / organizing meetings / technical discussions between vendors & users through Telephonic/ Video Conferencing

**Complaints Resolution**
- Coordinate with vendors to rectify any delivery issues / mismatch in specifications or quantity

**Process Improvements**
- Implement identified improvement projects in procurement / supply chain processes, in collaboration with the concerned stake holders (for example, delivery improvement, cost reduction)

**MIS & Reporting**
- Update Trackers and prepare MIS / dashboards for identified metrics.

**Audits & Compliance**
- Ensure adherence to all policies and procedures, related to procurement, and supply chain processes.
- Support to Regulatory affairs, QA & IPR department in terms of providing technical documents of raw materials & advance intermediates.

**Financial Responsibilities**:

- Track and ensure adherence to SCM & procurement budgets, escalate deviations to the Manager.
- Provide support to the Manager for price negotiations with existing / new vendors.

**People Responsibilities**:

- Attend trainings on training needs identified or imparted by HR.

**Education Qualification**:

- B.Com
- Additional Certification in Supply Chain management / Warehouse management is desirable.
- MBA in Operations / Supply Chain Management will be an added advantage

**Work Experience**:
3 to 5 years of experience in handling procurement related activities, ideally in the chemical, pharmaceutical, life sciences industry preferably in an R&D organization

**Industry to be Hired from**:
Agro Chemical / Pharma

**Functional Competencies**:

- Knowledge of Supply Chain Management
- Knowledge of Warehousing Processes
- Knowledge of Budgeting Process
- Knowledge of internal ERP system and processes
- Knowledge of vendor management

**Interaction Complexity and Team Work**:
**Interaction
**Frequency**

**Purpose of Interaction**

**Internal**:
Researchers, Group Leaders, Heads-Chem., Head Biology, HR, Finance,

As and when required

Coordinating for material requirements, procuring materials and equipment. Resolving complaints, coordinating payments.

**External**:
Suppliers and vendors

As and when required

Procuring materials and equipment.