Administrative Officer

**Job Title**: Administrative Officer
**Location**: Patna, Bihar

**Job Type**: Full-time

**Department**: Administration

**Reporting To**: Administrative Head

**Salary**:25,000/-** to **Upto 35,000/-**per **Month**.

**Job Summary**:
The Administrative Officer is responsible for ensuring efficient and smooth day-to-day operations of the office.
The role involves overseeing administrative procedures, supporting various departments, managing office facilities, handling correspondence, and ensuring compliance with statutory requirements.
This position plays a crucial role in maintaining organizational efficiency and adherence to Indian administrative standards and regulations.

**Key Responsibilities**:

- **Documentation & Compliance**:
Maintain, update, and preserve all records and documents related to recognition, approval, and affiliation with regulatory bodies like INC, BNRC, AKU/BUHS, Bihar Health Department, and others. Coordinate with authorities for the timely submission of compliance reports, renewals, inspections, and approvals.
- **Inspection Preparation**:
Ensure proper preparation for inspections by the State Government and regulatory bodies, including timely preparation of reports and required documents as per guidelines.
- **Student Admission Cell Management**:
Oversee the effective functioning of the Admission Cell, ensuring admissions against allotted seats follow prescribed criteria. Maintain student records and ensure timely verification. Manage admission-related processes like registration, exam forms, admit cards, and certificate distribution.
- **Grievance Redressal**:
Serve as the first point of contact for addressing academic, clinical training, enrollment issues, and complaints. Coordinate with faculty and higher authorities for impartial and prompt complaint resolution.
- **Website & Digital Presence**:
Keep the institution’s website updated, ensure a top-three Google ranking, and manage the uploading of photos and videos on YouTube. Display official notices from the government, council, and university on notice boards and ensure compliance with instructions.
- **Training and Placement Coordination**:
Collaborate with Quality Assurance Cell, HGI for NAAC/INC/DRCC/QCI-related tasks and support implementation of the Quality Education Model alongside Training and Placement duties.
- **Bihar Student Credit Card Scheme (BSCCS)**:
Facilitate issuance of Bonafide Letters, complete student enrollment on the portal, and ensure smooth third-party verification. Oversee the issuance of sanction and demand letters.
- **Attendance Management**:
Maintain verified attendance records of students and staff, share reports as needed, and implement measures to improve and sustain student attendance according to standards.
- **Additional Duties**:
Execute tasks assigned by the Hon’ble Director and Chairman beyond regular responsibilities.

**Qualifications & Experience**:
**Education**: Graduate in any discipline (preferably BBA/B.Com); a Master’s degree or diploma in Business Administration / Public Administration is an added advantage.

**Experience**:3-5 years of experience** in administrative or office management roles, preferably in Indian corporate or public sector environments.

Familiarity with Indian labour laws, statutory compliances, and office procedures.

**Skills Required**:
**Time Management**: Prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously.

**Multitasking**: Managing multiple responsibilities concurrently with efficiency.

**Interpersonal Skills**: Building and maintaining positive relationships with colleagues and stakeholders.

**Teamwork**: Collaborating effectively with others to achieve common goals.

**Professionalism**: Maintaining a professional demeanour and ethical conduct in all interactions.

Excellent communication (written and verbal) in English and Hindi; knowledge of regional language is a plus.

Strong organizational and problem-solving skills.

Proficient in **MS Office Suite (Word, Excel, PowerPoint).**

Ability to handle confidential information with integrity.

Good negotiation and vendor management skills.

**To Apply**:
**Job Types**: Full-time, Permanent

Pay: From ₹25,000.00 per month

Schedule:

- Day shift
- Morning shift

Work Location: In person