Chief Accounts Officer

**Position Name**

**Chief Accounts Officer**

**Position Type**

Full Time

**Organization**

YWCA of Delhi

**Location**

New Delhi, INDIA

**Remuneration**

INR 75000

**About Organization**

A leading NGO/ ecumenical organization, YWCA of Delhi established in 1912 and is affiliated to the world YWCA through the National Body, YWCA of India, based in Delhi. YWCA of Delhi has projects and programs through which it provides safe places to working women and has working women’s Hostels, shelter homes, has vocational training institutes, engages in advocacy for gender justice, promotes child rights, works towards ending violence against women and empowering them while creating awareness about their individual rights.

**Position Overview**:
The position of Chief Accounts Officer is based at Ashoka Road administrative office of the organization where the person will be working as a head of the finance team. The person will be mainly responsible for ensuring all accounting procedure and follow the recommendations of the external evaluating and auditing agencies. The incumbent would be responsible for the overall accounting and administration related work and transaction processing matters the assigned project(s). He / She will be accountable to manage statutory compliances as are applicable to various financial transactions of the project and ensure quality of records and the safe keeping. The Chief Primary responsibilities include assisting in maintaining all aspects of the organization’s finances and accounting, human resources and administrative initiatives.

**Qualification and Skills**
- M.Com. and Inter CA or related field (accounting, management, etc.)
- 10 years of experience in handling independent charge of Accounts in a NGO setup
- Working experience in Tally ERP 9
- Verbal and written communication skills in English

**Responsibilities**

**Supervisory**:
1. Ensure that vouchers (including journal vouchers) are properly prepared, have all supporting documents attached thereto and once found in order, approve the same by signing thereon. Scrutinize all bills.

2. Ensure that all vouchers are serially filed and incorporated on the computer on a daily basis.

3. Ensure that the final printouts of the cash books of each department are obtained on a weekly basis and sign the same.

4. Scrutinize the ledger accounts and ensure that the balances reflected are correct and sign the ledger accounts.

5. Ensure accuracy in receipts and payments.

6. Ensure that proper back up is maintained of all computer data.

7. Ensure safe custody of cheque books and receipt books.

8. Ensure accuracy in receipts and payments.

9. Ensuring the maintenance of data of all statutory payments, fixed asset registers

10. Ensuring database of GST/Debtors/Creditors list

11. To institute and ensure that proper internal controls and internals check systems are in operation

12. To supervise and guide the staff in the accounts department and to ensure cordial working relationships

13. To implement and ensure that proper banking arrangements exist at all times.

14. To keep management appraised on all financial and accounting matters.

15. To give the Association information regarding investment awareness

16. Periodical checks of cash and cash book maintained by Cashier.

17. Allotment of specific duties to Accounts Assistant and Cashier and oversee their functioning.

18. Monthly statement of accounts to be prepared and presented to General Secretary by the 7th of the following month (after scrutiny by the AS).

19. Suggest ways and means to control expenditure and increase revenue

**Verification**:
1. To ensure that the books of accounts, supporting, vouchers, registers and all allied documents are maintained up to date and in a proper manner

2. Verify the monthly bank reconciliations.

3. Verify the daily pay-in slips, before and after the bank deposit.

4. Verify the salary and PF/EPF statements to ensure accuracy

5. Verify the trail balance of each department on a monthly basis.

6. Verify the bank deposits

7. Verify the computer printouts for the various books of accounts and ensure that corrections required are carried out.

8. Physically verify the cash in hand once a month.

**Statutory Compliances;**
- **All Statutory Obligations regarding the finances of the Associations to be taken care of by the Chief Accounts Officer**_

2. Submission of FCRA, Income Tax etc in time

3. Represent the Association before the assessing authority in respect of Income Tax and Luxury Tax cases/assessment.

4. To coordinate and liaise with the auditors and consultants appointed by the Association for proper implementation of various activities

5. Tax deduction from staff and contractors.

**Budgeting**:
1. Preparation of Budget in consultation with Department Heads and General Secretary.

2. Finalization of accounts and preparation of Balance Sheet

3. To exercise and monitor suitable budgetary and internal controls

4. Finalizatio